Administrative Assistant

Ultimate Staffing ServicesDenver , CO

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Job Description

Administrative Assistant opportunity in downtown Denver!

Join a stable and reputable commercial property managment company that offers room for growth!

This is a temp to hire Monday to Friday in-office role with parking provided.

Responsibilities

As an Administrative Assistant you will provide administrative support to a team or department. Responsibilities include, but are not limited to :

Respond to tenant questions and requests via phone, email, and ticketing system
Maintain calendars and coordinate meetings and special events for multiple teams
Code invoices
Assist with projects as assigned by Property Manager, Engineering Manager, and Property Accountant
Provide great customer service in a dynamic, fast paced environment

Qualifications

Minimum Requirements include :

High School Diploma or equivalent from an accredited institution; Bachelor's degree preferred

Two or more years in an administrative support role in a professional office environment

Advanced knowledge of Microsoft Office, strong Excel experience, Coupa experience preferred

Budgetary and invoice coding experience preferred

Work overtime as business needs deem appropriate

Manage Conference Room reservation book

Nexus : Creates purchase order requests for facilities related expenses and projects

Verify, approve, and file COIs for vendors

Update LOB, Vendor and Staff Contact lists

Maintain office systems, phones, filing, supply orders, and general office organization

Assist with LOB Requests

Help coordinated in-house and outside vendor services related to the facilities operations; this includes but is not limited to, janitorial, pest control, lamping, carpentry, and maintenance contractors

As requested, compose various documents such as agreements, correspondence, interoffice memos, reports, charts, and tables

Uploads documents, including invoices, certificates of insurance, to SharePoint

Screens incoming calls, handles all routine matters and forwards only those calls requiring the attention of the next level of management

Excellent Customer service skills

Strong attention to detail and follow-through skills in a fast-paced environment

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

To apply please email your resume to ddiaz@ultimatestaffing.com

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Administrative Assistant • Denver , CO