Marketing Operations & Events Coordinator

Marketing Operations & Events Coordinator

We are looking for a Marketing Operations & Events Coordinator to support the marketing and events function at VetRec. This person will serve as the organizational backbone for marketing logistics, inventory management, and event coordination ensuring flawless execution across conferences, team events, and company operations.

This is a full-time, in-person position based in Seattle, WA (hybrid : 23 days a week in the office).

For all questions, please email us at hiring@vetrec.io this is the only mailbox we are monitoring for job postings.

What Will You Be Doing

• Manage logistics for VetRec's conference and event presence travel coordination, shipping of event materials, vendor communication, and on-site support. Partner closely with the Marketing Lead to ensure seamless execution and brand alignment.
• Maintain and organize all VetRec marketing inventory (swag, printed materials, gifts, and displays). Track stock levels, reorder items, and keep detailed records of what's stored, where, and when it's shipped.
• Manage VetRec's marketing asset library to ensure all logos, templates, presentations, and materials are current and consistent. Coordinate with printing vendors, swag suppliers, and shipping partners to obtain quotes, track orders, and maintain timelines.
• Maintain clean and organized CRM data. Upload and tag new leads after conferences, update partner contact details, and manage suppression lists. Collaborate closely with Marketing and Sales to ensure updated lists are handed off seamlessly for outreach and follow-up.
• Assist in maintaining quality across marketing automations and campaigns by testing templates, reviewing visuals, and ensuring consistency in sends. Maintain campaign send calendars and assist in tracking performance metrics.
• Support planning and coordination of team events, happy hours, and company celebrations. Prepare and ship onboarding swag for new hires and assist with internal culture or swag initiatives.
• Help with shipping materials to partners, maintaining the partner address list, and supporting coordination for partner campaigns.

Who Do We Want

Someone who is organized, proactive, and thrives on making things happen. You love order, details, and logistics, but you're also curious about marketing and eager to learn how campaigns and events come together. You're dependable, flexible, and ready to grow alongside a fast-moving startup.

Specifically for this role :

Our Values

Under-communication : As a small, fast paced team, communication is vital. We look for team members that will keep things moving and constantly update the team as needed.

Why You Should Come Work With Us

Compensation

VetRec is an equal-opportunity employer and does not discriminate on the basis of race, creed, color, ethnicity, national origin, religion, sex, sexual orientation, gender expression, age, height, weight, veteran status, military obligations, or marital status.