Administrative Assistant

Administrative Assistant

The Administrative Assistant works with ETO within the Agency's team model, establishing open communication, support, and accountability among co-workers. S / he provides clerical and administrative support to corporate staff and several departments with a multi-faceted Agency serving people needing human services. Office hours 9 am-5 pm at 184 Mill Street (Diversion, Shelter & Housing), order supplies, assist events as required, monitor visitors to the office, oversee quality systems including ETO outcomes and portfolio management, and utilize a badge.

Necessary to meet administrative requirements as follows :

• Utilizes a word processor to ensure maximum efficiency
• Maintains records in accordance with standard format
• Answers ETO cellphone
• General typing (solid typing skills and very familiar with Excel), apply to create memos, faxing, mailing, and filing as needed by corporate departments and administrative services.
• Performs errands as many times as needed
• Attends any assigned trainings
• Engages in self-evaluation to develop professional goals
• Able to react to change productively and to handle other tasks assigned due to changing environments
• Task-oriented, with exceptional attention to detail and to meeting deadlines
• Ability to maintain records / files
• Ability to coordinate assigned projects and manage multiple tasks
• Ability to structure and organize job responsibilities with minimal supervision
• Ability to interact with a solid customer service orientation towards donors, board members, volunteers, vendors, and professional staff
• Ability to express ideas and information clearly and concisely
• Ability to identify with and advocate for CHD's mission and programs
• Office setting and some travel needed to accomplish errands
• Keep trackers up to date
• Tracking invoices
• Maintain the ETO system
• Code all bills and reconcile billing
• Bilingual English / Spanish encouraged to apply
• Ensures divisional adherence to CHD and DSH policies and procedures
• Acts as ADA coordinator and compliance officer for the DSH division

High School or better.

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.