SUPERVISOR - ACCOUNTS PAYABLE

Overview

We’re searching for a detail-savvy, people-focused AP Supervisor to lead our HRI / SGA / SSHRS Accounts Payable team. In this high-impact position, you’ll drive operational excellence, mentor a talented group of professionals, and keep our payment processes running like clockwork. If you’re the kind of person who thrives in a fast-paced environment, loves solving problems, and values a culture of collaboration and continuous improvement—this might be your next big move. This role requires you to be in the office 5 days a week.

What We Offer :

Paid Weekly

Competitive Health Plans

Training and Development

Tuition Reimbursement

Team Member Discounts

Much More!

Responsibilities

Essential Duties & Responsibilities

Leadership & Team Support

• Supervise and mentor AP team members, setting the tone for accuracy and accountability.
• Step in as backup during team absences to ensure seamless operations.
• Serve as a reliable resource for cross-departmental inquiries and support.

Reporting & Systems Oversight

• Deliver insightful weekly payment reports to Treasury, IT, and Development.
• Coordinate the timely push of CBORD and T360 files and act as a reliable backup.
• Analyze the weekly Legal report to determine invoice statuses :
• Already processed (posted or in legal batch)
• Missing from system
• Received with errors

Invoice & Financial Processing

• Manage auto-debited vendor invoices
• Post auto-debit payments weekly to support month-end close cycles.
• Handle SGA Development check requests with precision.
• Adjust General Ledger entries upon request to maintain financial integrity.
• Reconcile uncashed checks older than 90 days.
• Audit requests as needed.
• Assist with month-end closing.

Operational Excellence & Problem Solving

• Identify inefficiencies and lead initiatives to optimize AP processes.
• Uphold Finance policies and maintain a clean, safe work environment.
• Handle stop payments for lost or stale checks.
• Provide additional reports and data analysis upon request.

Qualifications

• 2+ years of hands-on accounts payable experience.
• Familiarity with Workday and / or Oracle EFP systems.
• Preferred : Experience with Stratton-Warren and / or Infinium.
• Excellent Microsoft Excel (Pivot tables, V-Lookups) and Word skills.
• Solid math skills (averages, percentages, quick calculations).
• Strong attention to detail and organizational finesse.
• A friendly, service-first attitude toward staff, vendors, and guests.
• Excellent written and verbal communication skills in English.
• Experience managing meeting logistics and space coordination.

As part of the Seminole Hard Rock Support Services employment process, final candidates will be required to complete a background check. These background checks may include, but are not limited to :

• Criminal Background Check