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Administrative Assistant
Administrative AssistantThe Hollister Group LLC • Belmont, MA, United States
Administrative Assistant

Administrative Assistant

The Hollister Group LLC • Belmont, MA, United States
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Our client is seeking an Administrative Assistant to provide administrative and operational support to a dynamic team. Reporting to the Administrative Manager, this role also supports the Deputy Director and plays a key part in the day-to-day operations of the department.

This role is fully onsite in Cambridge, MA, and requires a detail-oriented, service-minded professional who can manage a variety of administrative tasks in a fast-paced environment.

Compensation : $20-23 / hr

  • Listed not guaranteed potential offers vary based on experience level, qualifications, and internal equity and may be outside of this range.

Key Responsibilities

  • Provide general administrative support including ordering supplies, sorting mail, and greeting guests
  • Manage calendars, travel, and communications for the Deputy Director
  • Coordinate logistics for internal staff meetings, events, and catering needs
  • Assist with scheduling and registrations for group tours and workshops
  • Submit and process purchasing requisitions and invoices using internal systems
  • Generate and process invoices, reimbursements, and travel expense reports
  • Maintain accurate records and directories; act as parking coordinator
  • Ensure office and common areas remain well organized and stocked
  • Support planning for special events and programs as needed
  • Handle confidential information with discretion
  • Perform additional administrative tasks as assigned

    • Qualifications :

  • High school diploma and 1-2+ years of administrative experience
  • Strong customer service skills and professional communication
  • Proficiency with Microsoft Office Suite and Google Workspace
  • Excellent organizational, time management, and multitasking abilities
  • Ability to work independently and manage interruptions effectively
  • Discretion and judgment in handling confidential information
  • Experience with SAP, Concur and familiarity with HubSpot or other CRM systems is a plus

    • Our Commitment to Inclusion & Belonging

    The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

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    Administrative Assistant • Belmont, MA, United States

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