Executive Assistant - Mesa, AZ!

Vaco is currently assisting a client in their search for an Executive Assistant in their Mesa AZ office! This Executive Assistant will support 5 VP’s in a fast-paced environment. This person must have 2+ years of EA experience as well as experience, planning travel, managing calendars, and managing expense reports. This is a contract to hier position that is fully onsite and hiring immediately. This position pays up to $65k per year depending on experience.

Key Responsibilities :

• Deliver high-level administrative support to the Executive Vice President by managing complex calendars, prioritizing tasks, and ensuring smooth day-to-day operations.

Organize intricate domestic travel arrangements, creating efficient, cost-effective itineraries while adapting to last-minute changes as needed.

Prepare, review, and reconcile monthly expense reports and American Express statements with precision, ensuring adherence to company policies.

Oversee conference and travel budgets, providing timely reporting and actionable insights to support strategic financial management.

Keep Standard Operating Procedures (SOPs) for travel processes current and consistent, promoting clarity and alignment across the team.

Act as a collaborative partner to the sales team, contributing to the planning and execution of industry events, conferences, and sponsorships.

Manage logistics for group travel, event registration, branded collateral (including mockup review, ordering, and assembly), and client-facing events by coordinating with internal stakeholders and external vendors. Knowledge, Skills & Abilities :

Skill in oral and written communications

Ability to plan, coordinate, analyze, and establish priorities; develop effective operating procedures

Communicate clearly and effectively with customers, colleagues, and senior management in person, via email, and over the phone

Determining compensation for this role (and others) at Vaco / Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco / Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.