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Senior Program Coordinator, Anesthesiology

Senior Program Coordinator, Anesthesiology

UT SouthwesternDallas, TX
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SUMMARY

The Department of Anesthesiology and Pain Management is seeking a highly organized, detail-oriented, skilled, and reliable Program Coordinator, Sr., to join our leadership team and oversee workforce scheduling operations and partner with our data office to coordinate data management efforts. This role is of utmost importance as it directly supports our clinical faculty, ensuring the day-to-day accuracy of scheduling platforms and data validation processes used to track clinical effort, KPIs, and support compensation workflows.

The person in this position will take full responsibility for managing QGenda and Total Professional Effort (TPE) updates, thereby relieving faculty of a significant administrative burden. The role also includes partnering with internal teams and external partners, with a particular focus on supporting accurate data reporting and monthly invoices with the VA Medical Center. The role will also require participation in other departmental projects and initiatives as assigned.

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include :

  • PPO medical plan, available day one at no cost for full-time employee-only coverage
  • 100% coverage for preventive healthcare-no copay
  • Paid Time Off, available day one
  • Retirement Programs through the Teacher Retirement System of Texas (TRS)
  • Paid Parental Leave Benefit
  • Wellness programs
  • Tuition Reimbursement
  • Public Service Loan Forgiveness (PSLF) Qualified Employer

EXPERIENCE AND EDUCATION

Required

  • Education

    • Bachelor’s Degree In Business Administration, Health Care Administration, Education / Social Science, or related field

  • Experience

    • 7 years Experience in appropriate field and

    May consider additional years of experience in lieu of education.

    Preferred

  • Experience
  • Proficiency with Microsoft Excel and database management.

    • Previous experience in project management or consulting, especially in settings such as healthcare, academic medicine, or operational strategy.

    Familiarity with scheduling systems such as QGenda or similar workforce platforms. In lieu of no experience with QGenda, the candidate would need to be comfortable to quickly learn a new system.

    Ability to communicate effectively and maintain professional relationships with faculty, leadership, and external partners.

    Strong organizational skills and ability to manage competing priorities independently.

    Willingness and ability to travel locally to regional sites across DFW at least once per month.

  • Education

    • Master’s degree (MBA, MHA, or similar) strongly preferred.

    JOB DUTIES

  • As the Program Coordinator, Sr., you will be responsible for maintaining and updating QGenda and TPE schedules daily, which will involve ensuring alignment with clinical assignments and departmental needs, a task that requires attention to detail and a proactive approach to problem-solving.
  • Collaborate with the data analytics team and Vice Chairs to confirm the accuracy of data used in Additional Hours Worked (AHW) and Work Done Outside (WDO) compensation calculations, and future KPIs.
  • Identify and resolve scheduling discrepancies through regular communication with faculty and administrative staff.
  • Serve as the department’s liaison for VA-related invoicing activities, including preparing documentation and attending required monthly meetings at the Dallas VA Medical Center.
  • Track key financial and operational data related to clinical effort and scheduling.
  • Contribute to department-level initiatives aimed at improving workflow, reducing administrative bottlenecks, and supporting process improvements in clinical operations.
  • This role offers a unique opportunity for professional growth and development, allowing you to make a significant impact on our operations.
  • Directs, analyzes, coordinates, and evaluates program operation and procedures.
  • Develops and / or oversees development of budget for program.
  • Develops, cultivates, and maintains working relationships with internal / external departments / agencies and other organizations associated with and / or receiving benefit from program.
  • Establishes program goals and objectives and directs program evaluation and quality control activities; develops and / or approves schedules, priorities, and standards for achieving goals.
  • Recommends new policies and procedures for improvement of program activities.
  • Plans and coordinates special events. Participates in conferences. Presents data and program information.
  • Responsible for design, execution, and effectiveness of system of internal controls, which provides reasonable assurance that operations are effective and efficient, assets are safeguarded, and financial information is reliable.
  • Ensures compliance with applicable laws, regulations, policies, and procedures.
  • Coordinates training and development of staff as necessary.
  • Reads literature and attends functions to keep abreast of relevant scientific and technical developments related to program.
  • Serves on committees as representative of assigned program as appropriate.
  • May provide supervision to staff members.
  • Performs other duties as assigned.

    • SECURITY AND EEO STATEMENT

    Security

    This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information. To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 113.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.

    EEO Statement

    UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

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    Program Coordinator • Dallas, TX