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(Agile1)Contract Management Analyst

(Agile1)Contract Management Analyst

MindlanceOakland, CA
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Job Description

The selected candidate would be the Sourcing subject matter expert that ) understands the end-to-end Sourcing process, ) is able to document that process, ) develop aids to help Program Managers successfully navigate the RFP / RFQ, contracting, change order process (cyber security, privacy reviews, budget updates), and ) facilitate the Digital Strategy, Cyber Security, Privacy review process. Additionally, the person in this role would also help coordinate solicitations and submit new contract and change order requests.

Core Tasks :

  • Document existing processes and create training materials
  • Perform a stock take of current contracts and develop a timeline for actions required for each including timelines and key milestones
  • New Contracts

o Work with existing Program Managers and Sourcing to

Understand the current steps a Program Manager needs to take to onboard a new vendor, establish a new contract, and complete all required internal Client Sourcing hurdles, like cyber security, digital strategy, privacy, and legal

Develop a training aid that helps Program Managers navigate the steps they need to take to create new contracts

  • When to engage with IT
  • When to engage with Cyber Security
  • When to engage with Digital Strategy
  • When to engage with Privacy
  • When to engage the vendor
  • When to engage Legal
  • RFPs / RFQs

    • o Work with existing Program Managers and Sourcing to develop a

    Scope of work for the RFP / RFQ process

    Easy to follow step-by-step guide Program Managers can use to walk them through the RFP / RFQ process

    A RFP / RFQ timeline / training aid

    o Coordinate the RFP / RFQ process, like contract opportunity announcements, bidders conference, scoring team

  • Existing Contracts

    • o Work with existing Program Managers and Sourcing subject matter experts to

    Document the current Sourcing process Program Managers must follow to update contracts

    Develop a training aid that helps Program Managers navigate the steps they need to take to update / modify / extend existing contracts

    For example,

  • When do Program Mangers need to submit a new Engagement Request versus utilizing and utilizing an existing Engagement Request?
  • When does a Master Service Agreement (MSA) cover new and existing contracts with the same vendor?

    • Minimum Qualifications :

  • years of experience working with contracts

    • BS / BA Degree, or equivalent work experience

    Desired Qualifications :

    Familiarity with Client's Sourcing and Procurement processes is a plus

    Experience working with an investor-owned utility

    High level of organization

    Strong communication skills

    Ability to communicate complex processes to a wide audience

    EEO :

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    Management Analyst • Oakland, CA