Senior Administrative Assistant, Intercon Oncology

Job Title

Provides advanced administrative support to a Corporate Vice President. May provide back up support to higher-level management as needed.

Responsibilities include all administrative functions of the department : answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting / event planning, creating or modifying business documents, preparing presentations from source materials, acting as a liaison for remote access issues.

• May include some support for tracking budget expenditures.
• Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders business cards and stationery.
• Uses advanced software skills to perform work assigned.
• Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
• Coordinates new employee office set-ups and onboarding.
• May train / coordinate work for new administrative assistants.
• Follows executive onboarding procedures.

Significant Work Activities - Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)

Qualifications

High School diploma or equivalent. Some college preferred.

5+ years previous admin experience or equivalent.

Operates with little instruction and minimal supervision.

Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook

Salary : $26.1 - $47.1

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer / Veterans / Disabled.