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Business Specialist

Business Specialist

Up Excellence AcademyHouston, TX, US
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Job Description

Job Description

Salary :

Job Title : Business Specialist

Reports To : Campus Operations Manager

Classification : Full-Time, 12-Month, Non-Exempt

ROLE SUMMARY

The Business Specialist is a frontline leader in ensuring every family who walks through UP Excellence Academys doors experiences excellence. This role owns campus enrollment and recruitment , serving as the primary driver of outreach, engagement, and registration. In addition, the Business Specialist plays a key part in school operations, supporting compliance, vendor payments, student information systems, event logistics, and data coordination. If you're highly organized, people-oriented, and passionate about equity, this role puts you at the heart of a growing charter schools success.

PRIMARY RESPONSIBILITIES

1. Lead Enrollment & Recruitment (30%)

  • Drive the full enrollment lifecycle from interest to registration
  • Serve as the primary contact for all prospective and returning families
  • Conduct targeted outreach campaigns (calls, texts, in-person outreach, info nights)
  • Monitor registration pipeline, follow up on incomplete applications, and report progress
  • Collaborate with school leadership to hit weekly and monthly enrollment benchmarks

2. Maintain Accurate Student & Compliance Data (20%)

  • Ensure all enrolled students are coded correctly for PEIMS (SPED, EL, Economically Disadvantaged, etc.)
  • Track required documents and ensure campus data remains audit-ready
  • Partner with the PEIMS Coordinator to address compliance gaps proactively

    • 3. Manage Financial and Vendor Systems (15%)

  • Process accounts payable : code invoices, track payment status, and maintain organized records
  • Support monthly financial reconciliation with the Campus Operations Manager

    • 4. Coordinate Campus Events & Calendar Logistics (15%)

  • Plan and manage logistics for key events including orientations, academic nights, testing, and celebrations
  • Communicate with vendors, maintain materials, and support setup
  • Ensure families have timely information and a welcoming experience

    • 5. Report Card & Progress Report Coordination (10%)

  • Manage timelines, collect data from teachers, and ensure accurate uploads
  • Communicate clearly with staff and families about grade-reporting cycles

    • 6. Support Compliance, NSLP & Daily Operations (10%)

  • Assist with NSLP meal tracking and submissions
  • Provide administrative support to the Principal and campus staff
  • Answer phones, triage needs, and maintain a high-functioning front office

    • QUALIFICATIONS

    Required :

  • High school diploma or GED; Associates degree or higher preferred
  • Minimum of 2 years of experience in school, nonprofit, or administrative operations
  • Proficient in Microsoft Office and Google Suite
  • Excellent organizational, communication, and customer service skills
  • Demonstrated ability to manage projects and meet tight deadlines

    • Preferred :

  • Experience in a charter or public school setting
  • Knowledge of PowerSchool, Ascender, or student data systems
  • Understanding of TEA compliance requirements (PEIMS, NSLP)
  • Spanish-speaking a plus

    • WHO YOU ARE

  • A relationship-builder who thrives in fast-paced environments
  • A problem-solver who takes initiative and owns results
  • A mission-driven professional who believes all children deserve excellence
  • A team player with pride in delivering high-quality, detail-oriented work
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    Specialist • Houston, TX, US