Coordinator, Admissions Programming (College of Medicine-Phoenix)

Coordinator, Admissions Programming (College of Medicine-Phoenix) Posting Number req23624 Department COM Phoenix Academic Affairs Department Website Link Location Greater Phoenix Area Address 475 N. 5th Street, Phoenix, AZ 85004 USA Position Highlights

The primary purpose of this position is to assist department leadership with strategic planning and executing recruitment and retention events. This includes managing the financial elements, coordinating campus and community engagement, and overseeing and running event logistics. In addition to the event focus, the position will be the primary resource for all main financial transactions for the department.

Flexibility is required with occasional late evenings and / or weekend work as needed.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA / ASU / NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please .

Duties & Responsibilities

• Collaborates with Admissions and Recruitment leadership to develop strategic plans for department programming.
• In collaboration with internal and external constituents, develops and implements plans and strategies for admissions programming and recruitment on and off University property.
• Coordinates special programs and other activities supported by the office.
• Provides assistance with arranging venues, catering, equipment, technological needs and other elements crucial to coordinating successful admissions programs, from smaller interview days to larger functions.
• Coordinates with Student Ambassadors to support events, including participation with tours, meet-and-greets with prospective and new students, and other events as needed.
• Handles financial transactions for the office, including projected meeting expenses, travel reimbursements, and accounts payable. Processes purchase orders, invoicing, check requests, and credit card payments using the departmental procurement card (pcard).
• Monitors, maintains, and reconciles detailed budgets for various accounts; advises on and ensures expenditures align with budget guidelines; informs management of irregularities and proceeds with corrective action.
• Prioritizes and arranges meetings, conferences and appointments for Admissions Deans and staff; makes necessary travel reservations and itineraries; determines and prepares needed background materials.
• Organizes and / or prepares departmental administrative and financial reports; analyzes, summarizes and interprets information; recommends action to be taken.
• Assists the office in preparing and finalizing correspondence. This may involve research, collecting and analyzing information, and reporting findings.

Knowledge, Skills, and Abilities :

Minimum Qualifications

Preferred Qualifications

FLSA Non-Exempt Full Time / Part Time Full Time Number of Hours Worked per Week 40 Job FTE Work Calendar Fiscal Job Category University Operations Benefits Eligible Yes - Full Benefits Rate of Pay $ - $ Compensation Type hourly rate Grade 7 Compensation Guidance The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education / training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our and our . Career Stream and Level PC2 Job Family Conference & Events Job Function University Operations Type of criminal background check required : Name-based criminal background check (non-security sensitive) Number of Vacancies 1 Target Hire Date Expected End Date Contact Information for Candidates

College of Medicine-Phoenix, Office of Human Resources

Open Date 8 / 6 / 2025 Open Until Filled Yes Documents Needed