The Executive Assistant contributes to the efficiency of the organization by providing personalized and timely support to members of the Paycom executive team. Duties include calendar management, preparing necessary reports and presentations and proactively anticipating business needs of the assigned executive. The Executive Assistant will have exceptional communication skills and thrive in a fast-pace environment. A high level of confidentiality and discretion is required.
RESPONSIBILITIES
- Maintain the office of the assigned C-Suite Executive and provide all necessary administrative support for the Executive team and assorted other leaders as requested
- Take ownership of one or more Executive's calendar and schedule
Maintains appointment schedule by planning and scheduling meetings and conference calls.
Coordinate meetings by providing agendas, taking minutes, making note of action items and necessary follow-upCollect and distribute weekly and monthly reports as requestedPrepare and distribute information for internal and external communications, including but not limited to memos, emails, presentations and reportsAssume responsibility for establishing and maintaining effective communication and coordination with Paycom personnel and management when questions or roadblocks ariseManage information flow in a timely and accurate mannerScreen and direct phone calls and distribute correspondence
Use independent judgement to read, research, route correspondence and collect or analyze information received both verbally and writtenResearch travel options, book, adjust and maintain multiple travel schedulesPlan, coordinate and execute department events and dinners of varying sizes.Manage and submit expenses, ensuring timely submission of required documents and paymentMake department purchases as necessary, including but not limited to supplies and employee recognition items.Completes projects accurately and timely as defined by Paycom managementAct as back-up for other Executive Assistant staff as needed.Qualifications
Education / Certification :
High School diploma or equivalentExperience :
5+ years of experience in an administrative or executive assistant functionPREFERRED QUALIFICATIONS
Education / Certification :
Bachelor's degree in business-related fieldExperience :
7+ years of experience in an administrative or executive assistant functionDirect experience working as an Executive AssistantWorking knowledge of corporate travel booking systemsExperience planning and managing executive meetings and eventsSkills / Abilities :
Ability to communicate and handle sensitive and confidential information with discretionHigh level of personal integrity and professionalismProficiency in Microsoft Office Suite, especially Outlook, Word, Excel and PowerPoint, with the ability to prepare detailed reports, create presentations and efficiently manage correspondence and calendar(s)Ability to produce reports and complete reports within deadlinesAbility to communicate effectively and efficiently, both verbally and written, with all employee levels, including managers, directors and C-Level.Ability to adapt and respond effectively and promptly to changing situations and conditionsStrong initiative and ability to independently seek out information in a timely mannerStrong attention to detailAbility to work both independently and collaborativelyHighly organized with the ability to handle multiple projects and deadlinesPositive attitudeCooperative and willing to work with othersAbility to work and thrive in a fast-paced environmentKnowledge of office procedures and equipmentPaycom is an equal opportunity employer and prohibits discrimination and harassment of any kind. Paycom makes employment decisions on the basis of business needs, job requirements, individual qualifications and merit. Paycom wants to have the best available people in every job. Therefore, Paycom does not permit its employees to harass, discriminate or retaliate against other employees or applicants because of race, color, religion, sex, sexual orientation, gender identity, pregnancy, national origin, military and veteran status, age, physical or mental disability, genetic characteristic, reproductive health decisions, family or parental status or any other consideration made unlawful by applicable laws. Equal employment opportunity will be extended to all persons in all aspects of the employer-employee relationship. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation benefits, and separation of employment. The Human Resources Department has overall responsibility for this policy and maintains reporting and monitoring procedures. Any questions or concerns should be referred to the Human Resources Department.
To learn more about Paycom's affirmative action policy, equal employment opportunity, or to request an accommodation - Click on the link to find more information : paycom.com / careers / eeoc