Front Office Administrator

Job Title : Front Office Administrator

Company : Care Healthcare of Washington

Location : Puyallup WA

Employment Type : Full-Time

About Us

Care Healthcare of Washington is an in-home care agency committed to delivering compassionate client-focused care. We maintain a professional supportive workplace that values teamwork operational excellence and service to others.

Now Hiring : Front Office Administrator

Our office currently has an opening for a Front Office Administrator. We are looking for a detail-oriented dependable team member to perform day-to-day front office operations. This is an essential position that ensures smooth workflow and supports the entire office team.

As the first point of contact for clients caregivers and visitors this role plays a key support function for our care managers hiring manager and leadership team by managing communication flow and maintaining an organized welcoming front office environment.

Key Responsibilities

Front Desk & Communication Management

Greet and assist walk-in clients caregivers and visitors in a professional and courteous manner

Answer and direct phone calls emails and internal messages

Maintain updated contact lists and assist in internal office communication

Scheduling & Office Calendar Support

Maintain and coordinate office calendars for staff meetings appointments and hiring schedules

Send timely reminders and ensure coordination of daily schedules

Hiring & On-boarding Support

Work with the hiring manager to organize on-boarding paperwork and orientation materials

Schedule fingerprinting background checks and other on-boarding requirements

Ensure timely completion and filing of all new hire documentation

Administrative & Office Support

Scan file and organize important documents

Prepare intake packets and set up work-spaces for care managers

Track office inventory and manage supply ordering

Payroll & Timekeeping Assistance

Collect caregiver direct deposit forms and verify documentation

Monitor timekeeping records and assist with clock-in / clock-out issues

Ensure all manual and digital time sheets are submitted accurately and on schedule

Qualifications

High school diploma or equivalent required.

Minimum 1 year of experience in an administrative receptionist or office support role

Strong proficiency in Microsoft Office (Word Excel Outlook)

Excellent verbal and written communication skills

Highly organized with the ability to manage multiple tasks simultaneously

Commitment to professionalism discretion and confidentiality

Preferred Skills

Experience in a healthcare home care or service-oriented setting

Familiarity with scheduling or HR systems (e.g. WellSky Hireology)

Benefits

Medical Vision and Dental insurance

Supportive team environment

Opportunity to work with a mission-driven agency focused on quality care

Room for professional growth and learning

Join us and help deliver care that is centered on well-being. Apply today to be part of a growing team at Care Healthcare of Washington.

Required Experience :

Unclear Seniority

Key Skills

Corporate Communications,Facilities Management,Account Development,Automation Testing,Chemistry,Corporate Development

Experience : years

Vacancy : 1