Job Description
HYBRID POSITION IN TUALATIN, OREGON
W2 ONLY
Job ID# : 37330
Title : Contracts Administrator
Duration : 1 year
Start Date : ASAP
Location : Tualatin, OR (1-2x per week onsite)
Top Required Skills :
- Contract management system (CLM) experience
- Excellent communication for training
- Attention to detail & follow through
Job Description :
Seeking an experienced contracts administrator to join our Legal team, based in Tualatin, OR. This person will share responsibilities with Contracts Administrators in Fremont, CA, Shanghai and Singapore, and play a key role in the day-to-day operations of the Legal department. Specifically, this position carries out Legal’s policies and procedures for contract assignment and review, negotiation, gaining approvals and execution.
Responsibilities
Working closely with the Contracts Administrators and Sr. Director of Legal, this position will :Manage and administer the flow of contracts into and through the company’s contract lifecycle management toolRead and assess contracts and background information, and assign appropriate resources to contract reviews according to the company’s policies and proceduresEnsure completion of clean-up step in contract lifecycle management tool and maintain accurate and current contract data and workflowsAdminister and support efficient contract management for both online (DocuSign contract management tool) and offline execution in a timely mannerIdentify any contract management issues and propose solutions for approvalUndertake system checks, testing and maintenance to ensure efficiency and streamliningServe as the primary point of contact between individuals in need of contracts (across the company’s procurement, sales and other functions) and personnel in the Legal department responsible for the review of those contractsBe a trusted business partner providing timely and helpful responses to requests from internal customersServe as a primary point of contact for individuals and executives seeking information about the status of contracts both prior to execution and during the contracts lifecycleMaintain organized system of physical and digital records and work with Legal Operations team to ensure adequate records retention for all contracts and related documents managed by the Legal team.Train individuals from other business units on the use of the company’s contract lifecycle management tool and on company policies for contract review and approvalParticipate in maintaining standardized contract templates, playbooks and internal knowledge management resourcesParticipate in the development and improvement of policies and processes for processing and administering contractsPerform administrative tasks as requested by the Legal teamSupport the company’s operations in EuropeWorking closely with the Legal team :Assist the Legal team with initial legal review of simple contractsAssist with domestic and international legal entity governance, as requestedMaintain and organize records and database for domestic and international subsidiaries, as requested.Work with internal teams in various jurisdictions to coordinate execution of legal, as requested documentation (e.g. resolutions, powers of attorney and minutes)Prepare miscellaneous corporate forms / documents at direction of Legal team; coordinate procurement of signatures for corporate documents; coordinate notarization / legalization of documents; prepare outgoing mail and packagesMinimum Qualifications
2 years of relevant work experience in the contract management / procurement / legal field (or 3 years plus a law degree / diploma).Substantive experience with DocuSign Contract Management Solution or comparable contract lifecycle management tools a mustAbility to read and understand contracts, and a good understanding and working knowledge of common contractual issues associated with commercial agreementsExcellent written and verbal communication skills and attention to detailBilingual with business level proficiency in English and German or FrenchSystems thinkingAbility to apply sound business judgmentStrong organizational skills and the ability to effectively prioritize demands under time pressure and on short noticeAbility to work collaboratively, and support European time zone business hours.Experience interacting with lawyers, paralegals, business people, engineers and executives, preferably in a large, multinational, high-tech companyProficiency with Microsoft Office and SharePointDeWinter Group and Maris Consulting is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We post pay scales which are based on our client pay ranges. DeWinter, Maris, and our clients have the right to modify the requirements of the role which can impact the pay ranges posted.
