Office Coordinator

Job Description

What You’ll Do

The multi-functional role of the Office Administrator requires a master multi-tasker with exceptional communication skills. This position will be responsible for procurement responsibilities as well as general administrative support tasks. The role will initially consist of 60% procurement and ERP responsibilities and 40% general administrative support responsibilities.

• Handle office tasks, such as filing, generating reports and presentations, often of a complex or confidential nature, setting up for meetings, transcribing minutes from meetings, creating presentations, and reordering supplies.
• Handle all procurement responsibilities : Fulfill engineering orders as they appear in the ERP systemQuoting / working with vendors to achieve best cost and timingFollow up on open ordersEnter vendor invoices into the ERP system
• Create jobs in ERP / Manufacturing system
• Ensure job information in system is detailed and correct (per quote details)
• Provide real-time scheduling support by booking appointments and preventing conflicts
• Make travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations
• Greet and assist visitors and customers
• Order lunch(es) or make reservations
• Maintain polite and professional communication via phone, e-mail, and mail
• Anticipate the needs of others in order to ensure their seamless and positive experience

What You’ll Bring

What We Value