Administrative Assistant

Job Type

Full-time

Description

Position Summary

This role supports the Director of Finance through office management, administrative services, and light bookkeeping responsibilities.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following :

• Answer phones and greet visitors.
• Collect and distribute mail.
• Provide sales support by drafting contracts & design agreements as requested.
• Order and maintain office, breakroom, janitorial, and refreshment supplies.
• Oversee cleaning, security, outside grounds, and copier maintenance services.
• Assist with event planning and coordination.
• Onboard and update vendors with necessary documentation.
• Manage accounts and performing basic bookkeeping
• Perform monthly bank reconciliations and other closeout tasks as assigned.
• Collect and reproduce lien waivers as needed.

Requirements

Minimum Qualifications (Knowledge, Skills, and Abilities)

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

Salary Description

$24-26 / hrs