Public Health Specialist II - Contracts

Position Description

This position is responsible for utilizing all funds received by the department to carry out services to the community and developing and maintaining successful relationships with all internal and external partners by ensuring that all funds received by the department are appropriately accepted, allocated, and tracked; maintaining compliance with city, state, and federal procurement standards, providing training and support to all department contract / program management staff; developing and maintaining the necessary tools and resources to complete this work.

Work Location

This position may be eligible for flexible work arrangements, including hybrid work with some days working remotely and some days working in the office. The City of Minneapolis does not sponsor applicants for work visas. A cover letter and resume are required. You must attach a cover letter and updated resume to your application.

Job Duties and Responsibilities

• Coordinate the development of contracts for service with community partners
• Manage RFP development, approval, and release process
• Develop SharePoint environment for training, resources, and staff self-service
• Manage receipt of grant funds from federal, state, and local funders
• Develop POs for payment of invoices
• Liaise with City procurement staff to ensure all goals and processes are on target
• Assist community partners with navigation of city systems
• Assure vendor compliance with City procurement standards
• Maintain an understanding of federal, state, and local grant compliance / procurement standards
• Assist contract management staff with the development of scopes of work, budgets, etc.
• Oversee invoice distribution and approval among programmatic staff
• Review, edit, and approve contract documents prior to release
• Maintain relationships with community partners, federal, state, and local grant managers, City attorney staff, procurement staff, program and contract managers

Required Qualifications

Minimum Education : Bachelor's Degree in Public Health, Public Administration, Business Administration, Project Management, related field or equivalent combination of education and experience.

Minimum Experience : Two years of related experience in contracting and procurement, management of grant funds, vendor relationship management, experience in training and resource development, knowledge of the functions of Public Health, community engagement.

Equivalency : An equivalent combination of education and experience closely related to the duties of the position MAY be considered.

Desirable Qualifications

Language : Bilingual skills in Spanish, Somali, Amharic, Oromo, Hmong, Vietnamese, and / or Lao.

Cultural competency : Ability to relate and work effectively with people from diverse cultural, economic, and ethnic backgrounds.

Selection Process

The selection process will consist of one or more of the following steps : a rating of relevant education and experience (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.

Background Check : The City has determined that a criminal background check and / or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and / or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.

Union Representation : This position is represented by a collective bargaining agreement between the City of Minneapolis and the Minneapolis Professional Employees Association. For more information on the terms and conditions of this agreement please visit : Minneapolis Professional Employees Association.

Eligible List Statement

The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire 1 month after it has been established.

Interview Selection

The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate's education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.

Knowledge, Skills, and Abilities

As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated, and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose-serving the residents, businesses, and visitors of Minneapolis. The City of Minneapolis is proud to be an Equal Employment Opportunity and Affirmative Action employer.