Payroll Accountant

Payroll Accountant

WestCoast Children's Clinic, located in Oakland, California, is a non-profit community psychology clinic that provides mental health services to Bay Area children, youth and families. Working at WestCoast Children's Clinic means being part of an organization that is client-centered, trauma-informed, collaborative, and committed to justice and equity.

WestCoast Children's Clinic is seeking a detail-oriented and experienced Payroll Accountant to manage and execute all aspects of payroll processing for a dynamic team of 200+ employees. This critical role ensures payroll is completed accurately, on time, and in full compliance with federal, state, and local regulations.

The Payroll Accountant will be responsible for end-to-end payroll administration, including verifying timekeeping data, processing bi-weekly payroll, and maintaining accurate employee records. Additionally, this role will prepare and post payroll-related journal entries, support month-end and year-end close processes, and collaborate with the Finance and HR teams to ensure consistency and integrity across payroll and accounting functions.

The ideal candidate is highly organized, proactive, and committed to upholding the highest standards of accuracy and confidentiality.

Key Responsibilities :

• Processes bi-monthly payroll for 200+ employees using ADP Workforce Now, ensuring accuracy and compliance.
• Maintains and updates employee records in ADP, including earnings codes, holidays, and shift differentials.
• Reconciles payroll deductions, including benefits, garnishments, 403(b) and Roth contributions, and loan payments.
• Transmits 403(b) and FSA contributions to third-party administrators; reviews trust statements monthly and quarterly.
• Reviews timesheets, conducts variance analyses, and resolves payroll discrepancies in line with GAAP.
• Responds to payroll-related inquiries and provides support to managers and staff.
• Reviews state and federal payroll tax filings prepared by third-party providers.
• Documents and improves payroll policies, procedures, and internal controls.
• Assists with financial audits and leads the annual 403(b) plan audit.

Job Requirements :

Key Competencies :

Position Details and Compensation :

This is a full-time position. Salary range is $70,000-$80,000 per year depending on experience, and includes competitive benefits and compensation package, 403b and performance-based compensation plans.

Join us and make a difference in the lives of vulnerable children and families in the Bay Area. WCC is passionate about leading and encouraging open conversations around race, gender, power, and privilege and how these impact community mental health. We are an equal opportunity employer. We are committed to diminishing the influence of privilege and discrimination in our field and our workplace, whether due to differences concerning age, citizenship, color, disability, marital or parental status, race, religion, gender, or sexual orientation.