Analyst - Payroll

Community Builder

Make a difference in the community you live in! As a Community Builderan employee with the City of Gainesvilleyou will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it's a chance to contribute to community success and to help enhance the Gainesville way of life.

Department : 9510 GRU - Chief Financial Officer

Salary Range Minimum : $52,000.00

Salary Range Maximum : $79,217.13

Closing Date : 10 / 06 / 2025

Job Description

Professional entry-level work performing analytical activities that are generally procedural, recurring and programmatic in nature. Positions allocated to this classification report to a designated supervisor and work under general supervision. Work in this class is distinguished from other classes by its lack of supervisory duties and by its entry-level analytical duties.

Essential Job Functions

Depending on area of assignment :

Receives and reviews purchasing and payment documents, assigns appropriate budget accounts and issues purchase orders. Coordinates billing closeout procedures and prepares and distributes billing requests, as applicable. Prepares requests for proposals and processes contracts for various service providers.

Prepares bid specifications and analyzes bid clarifications and exceptions to determine materiality. Prepares analysis of quotations to insure conformity with specifications and most satisfactory source of supply.

Analyzes contracts, agreements, and terms and conditions to assure clarity and protection of the City's interests, both GRU and General Government. Verifies contracts have met all requirements before execution. Implements contract execution procedures, ensuring proper review, approval and execution.

Provides oversight of departmental programs, as required (e.g., Small and Minority Business Development and Procurement Card).

Plans and implements inventory control procedure changes. Analyzes stock levels and supervises inventory counts.

Monitors departmental budget and assists in annual budget process.

Monitors input / output accuracy and integrity of data in automated systems and distributes associated reports to appropriate staff, users, and management.

Queries and extracts data to develop and distribute reports used in measuring established indicators, pension investment activities and actuarial studies and valuations.

Monitors performance of City's investment funds and investment manager's adherence to guidelines. Summarizes data on current and long-term trends on investments, risks, and measurable economic influences relevant to current status of investments. Analyzes and reports to the Board of Trustees on the composition of the City's equity portfolio as a part of the City's divestiture process.

Negotiates sale and purchase of investments, records transactions, and coordinates transfer of funds. Updates and projects estimated investment and earnings information.

Monitors and tracks daily repurchase agreement with the bank. Verifies accuracy of monthly custodian bank reports and reconciles to investment manager reports.

Prepares cost benefit and / or cash flow analysis. Prepares cost effectiveness studies.

Acts as liaison to various Boards and Committees : schedules and coordinates meetings and prepares and distributes Board and Committee meeting agendas, packets, and minutes.

Attends work on a continuous and regular basis.

Qualifications

To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Below are the required education, experience, knowledge, skills and abilities to perform the essential functions.

Education and Experience

Bachelor's degree in business or public administration, finance, or a related field, and two (2) years of experience in financial, operational, fuels or marketing analysis, or six (6) years of related analytical experience (with no degree), or an equivalent combination of education, training and experience which provide the required knowledge, skills and abilities. Note : Professional certification through National Association of Purchasing Management, National Institute of Governmental Purchasing or Institute for Supply Management may fulfill the above educational requirements for Purchasing Department Analyst positions.

Certifications or Licenses

Licenses Depending on area of assignment : Valid Florida Driver License required. Certifications Depending on area of assignment : Certification through National Association of Purchasing Management, National Institute of Governmental Purchasing, or Institute for Supply Management desired for Purchasing Department Analyst positions.

Knowledge, Skills and Abilities

Depending on area of assignment : Thorough knowledge of organization structure, functions, internal relationships, and interactions with other levels of organization. Thorough knowledge of purchasing and contract administration principles and practices and of rules and regulations governing organization procurement activities. Thorough knowledge of office procedures and practices, business English, spelling, and commercial arithmetic. Ability to communicate effectively, both orally and in writing. Ability to work effectively with elected officials, charter officers, department heads, representatives of other agencies, other city employees, and the general public. Thorough knowledge of inventory control methods and procedures used in the receipt, storage, and issuance of merchandise. Working knowledge of personal computers and relevant software. Knowledge of statistical and economic analysis techniques and modeling and ability to apply such knowledge in the preparation of studies and forecasts of services. Thorough knowledge of accounting, budgeting and financial management principles, practices, procedures, and the ability to apply such knowledge to financial transactions. Working knowledge of office equipment, Electronic Data Processing (EDP) methods and practices, particularly related to financial information. Ability to develop long-term plans and programs and to evaluate work accomplishments.

Physical and Environmental Requirements

To perform this job successfully, an individual must possess certain physical abilities and be able to withstand work related environmental conditions.

Physical Requirements While performing the duties of this job, the employee is often required to sit for prolonged periods of time.

Work Environment May be required to attend meetings outside regular business hours. Note : May Require Assessment(s). May fill multiple positions. May establish an eligibility list.

Come join our team! The City of Gainesville offers a competitive benefits package and opportunities to grow both professionally and personally.

All 'regular' employees are eligible for traditional benefits such as health insurance, life insurance, paid leave, 11 paid holidays a year, a pension plan and a deferred compensation plan, but we also offer great things like on-site fitness centers, tuition reimbursement, on-site medical staff and a wellness program to keep you healthy and happy. Please note; benefits are not available for temporary employees.

Equal Opportunity The City of Gainesville is an equal opportunity / affirmative action employer and does not discriminate in hiring. Minorities, women and individuals with disabilities are encouraged to apply. Individuals with a disability, who require special accommodations during the selection process, should notify the Human Resources Department at 352-334-5077 or TDD / TTY at 352-334-2292.

Veterans' Preference Veterans are encouraged to apply. Veterans' Preference ensures that veterans and eligible persons are given consideration at each step of the selection process. However, preference does not guarantee that a veteran or other eligible person will be the candidate selected to fill the position. Section 295.07, Florida Statutes (F.S.) specifies who is eligible for Veterans' Preference. State of Florida residency is not required for Veterans' Preference.