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Office Operations Coordinator

Office Operations Coordinator

Tripleseat SoftwareBoston, MA, US
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Job Description

Job Description

Tripleseat is the leading web-based event management and sales platform designed for restaurants, hotels, and unique venues. Our mission is to simplify and streamline the event planning process, allowing our clients to focus on delivering exceptional customer experiences. We pride ourselves on fostering a collaborative, innovative work environment that encourages growth and development.

We’re looking for a reliable and proactive Office Operations Coordinator to support the day-to-day functionality of our office. In this part-time role, you’ll be the go-to person for maintaining a well-stocked, tidy, and smoothly running workplace. From managing kitchen inventory to coordinating with vendors, your work will help ensure our team has what they need to thrive.

This onsite, part-time role is based in our Boston, MA office, with preferred hours of 10 : 00 a.m. - 2 : 00 p.m. ET, Monday through Thursday. The position offers $20.00 / hour, and requires access to reliable transportation.

Core Responsibilities :

Kitchen Management

  • Monitor and restock kitchen inventory (snacks, beverages, paper goods, etc.)
  • Manage weekly Instacart orders, including responding to shopper messages
  • Keep kitchen areas clean, organized, and guest-ready

Office Supplies & Inventory

  • Track and replenish general office supplies (pens, paper, etc.)
  • Maintain a tidy and functional supply area

    • Mail & Packages

  • Check the mailroom daily and distribute incoming packages
  • Ensure timely pickup and drop-off of shipments, if needed

    • Vendor Relations & Building Support

  • Serve as primary contact for building management regarding maintenance or facility issues
  • Submit maintenance requests and follow through to resolution
  • Manage office access for employees and guests
  • Act as point of contact for service techs (e.g., Bevi repairs)

    • Tech & Food Services

  • Act as Relish (ezCater) account administrator : add new employees, manage guest access, troubleshoot issues
  • Coordinate with Bevi for service or supply needs

    • Knowledge, Skills, Abilities Required :

  • Access to reliable transportation
  • Strong organizational skills and attention to detail
  • Clear communication and comfort managing vendor interactions
  • Proactive problem-solving and a flexible, can-do attitude
  • Ability to lift and carry packages (up to ~50 lbs) and move around the office as needed
  • Previous experience in office or facilities coordination is a plus

    • At Tripleseat, we place a high value on our employees' well-being and happiness, recognizing that they are the driving force behind our success. We are committed to fostering a positive and supportive work environment. We take pride in our work and the collaborative spirit of our team We are proud to be an equal-opportunity employer, not discriminating based on race, color, ethnicity, ancestry, religion, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, veteran status, or genetic information. We are dedicated to fostering a culture of inclusion, diversity, and equity. Tripleseat empowers all team members to realize their full potential. Everyone Valued – Everyone Included.

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    Office Coordinator • Boston, MA, US