Clerk

Clerk, Receiving

At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy, and warmth. We tailor every aspect of our guests' stay to bring their dreams and desires to life. With an atmosphere that's chic but wonderfully unstuffy, and a team who are meticulous but warm, we seek to exceed our guests' expectations at every possible turn.

Amidst fragrant pines and glistening peaks, One&Only Moonlight Basin is a glamorous return to simplicity. Fill days cascading down cool waters, unearthing the magic of Yellowstone National Park, skiing on world renowned slopes and retreating to floating evergreen spaces. With abundant knowledge and generosity, we anticipate our guest's every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery, and adventure. This is not simply our job, it's our passion.

Job Summary

Assist the Receiving Officer in receiving all goods at the resort. To be able to do both random and thorough check of all goods received in compliance with Goods Safety Handling and to check all aspect related including quantity of the goods received, expiry date and any amount excess or short and to put aside all the goods which are not up to the hygiene standard of the resort (to be reported to Receiving Officer for follow up). Effectively communicate with Purchasing, Cost Control, and other Department Heads.

Key Duties and Responsibilities

• To check daily all Purchase Orders and Market List and ensure that items to receive this day are received with accordance to the Resorts standards
• To check the invoice with the price agreed to, and if any discrepancies refer to Purchasing Department immediately
• To check the Dispatch note is in accordance with the Invoice
• To check the goods are kept the correct places, (Items to be kept as chilled should be in the cool room)
• Items damaged during transport should be reported to Director, Procurement for further investigation & record them
• To maintain the file of Purchase Orders against daily receiving report on a daily basis
• Do not amend any approved Purchase Orders or Invoices without the consent of the Director, Procurement and Director, Finance
• To prepare a list of non-received items from Market List & distribute to Executive Chef & Purchasing
• To prepare, stamp and distribute copies of the daily Receiving Report to relevant departments
• Communicate effectively and keep the expected date of arrival of goods ordered to the Resort
• Prepare the list of pending documents need to complete the posting & inform Purchasing Department to follow up
• Completed receiving batch (approved Purchase Order, Invoice / Delivery Note / Good Received without Invoice with signatures, at the end of the day hand over to finance office)
• To prepare weekly / monthly receiving status report with all received items and of all open orders
• Maintain full confidentiality over Resort Financial status
• Maintain high spirit among the Purchasing, Finance as well as other resort team members
• Responsible for proper filing system in the Receiving Department
• To assist the Manager, for Inventory taking, if needed
• To work multitask jobs in the Resort
• Use creative and positive thinking. Throw new ideas for constant improvement of the Receiving system including internal controls
• To assist the Director, Finance with whatever information relating to Receiving Department work
• Be prepared to do any other work within the department to assist other areas or in the event of other staff on emergency leave or when requested by Director, Procurement and Director, Finance
• Ensure that Receiving & Store areas are clean and product is rotated properly all the time
• To perform any additional duties and / or special projects as requested by Director, Procurement and Director, Finance

Skills, Experience & Educational Requirements

Benefits

Full-Time Year-Round

Seasonal

Physical Requirements

The ideal candidate must be able to perform all physical requirements of the job in a safe manner, with or without reasonable accommodation. Physical requirements include, but are not limited to :

Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.

Nearest Major Market : Bozeman

Nearest Secondary Market : Montana