Receptionist

Job Description

Job Description

Job Title – Receptionist(1101717)

Location - Frisco, TX

HM Notes :

• Answering 45 phone lines including main lines. They do not use VM’s, so receptionist has to take calls.
• Help in break room, office room and any such requests.
• Ordering suppliers when they are due
• Conference room management
• Accommodate guests as requested and set up conference rooms
• Birthday activity - greeting & cards
• Finance Team does not have an admin so may be required to work across vertical and assist on various requests and they may need to work on some reports as well.
• Looking for candidates with 2-4 years of experience only
• Experience in MS Suite is highly required

RESPONSIBILITIES :

Answer executive phone line when executive assistant is unavailable. Log all missed calls and forward to executive assistant.

Keep break room fully stocked 3x / day. Load and unload dishwasher to keep the sink free of dishes at all times.

If anything on board, picture, and email to participants before cleaning

Update the Shared Calendar in Outlook. Note employees out of office and traveling and determine how to handle calls while they are out.

Using GRREP Development & Construction Calendar

Sign for deliveries and handle accordingly

WEEKLY DUTIES :

Monday : Send out email for supply requests. Update log appropriately

Friday : Alert office of fridge clean out & clean out fridge EOD

Copy approver on email requests