Temporary Under 90 days Senior Accounts Payable Specialist

Temporary Under 90 days - Senior Accounts Payable Specialist

Pierce County Library System

Hiring Range : $28.40 - $32.92 hourly; Pay Grade Range : $28.40 - $39.28 hourly

Compensation

Pierce County Library System offers a compensation program which recognizes qualifications and experience relevant to each position. The starting pay is established typically within the hiring range below based upon the experience of the individual hired into the role. Our compensation package also includes annual increases for each additional year of experience and tenure in the role up to the maximum (current year maximum outlined in pay grade range above). Eligibility for overtime is exclusive to positions which are FLSA status non-exempt below.

FLSA Status : Hourly Non- Exempt

Position Status : Temporary Up to 90 days

Hours Per Week : 20

Schedule :

Final schedule may vary but work hours will generally occur between the hours below :

Monday-Friday : 8 : 30am-5 : 00pm.

Schedule is subject to change.

Union Status : Non-Represented (Temporary)

Candidate Submission Timelines :

TRANSFER Candidates : Transfer eligible candidates internal to PCLS will be given first consideration for this position through the Transfer Closure date. Please review the SharePoint Transfer Process Overview.

EXTERNAL and INTERNAL Candidates : To be considered for this position please submit your resume and up to 4 additional attachments to display your knowledge skills and abilities for consideration for this position no later than 5 : 00 p.m. on closing date below.

Submissions after the Closure Date below will not be considered :

INTERNAL and EXTERNAL Closure date : Tuesday November 25th 2025 at 5 : 00pm

Veteran Status : Applicants wishing to claim Veterans Preference should select the percentage that they qualify for 5% or 10% during the application process . More information about V eterans P reference such as the difference in percentage can be found here and here . If you need more information please contact us at :

Position Summary

Coordinates and performs a variety of technical accounting functions for the Pierce County Library Systems Finance Department; processes materials and M&O accounts payable invoices; compiles and analyzes financial data; prepares financial records / reports; assists management personnel in resolving accounting issues; support Asset Management; and performs other related duties as assigned. This position works under general supervision.

Essential Functions

Class specifications are intended to provide a descriptive list of the range of duties performed by employee in the class. Specifications are not intended to reflect all duties performed within the job.

Delivers high-quality customer-focused services.

Performs a variety of accounts payable duties; receives codes inputs and submits the majority of accounts payable (A / P) invoices for approval; posts items to the general ledger.

Prepares and sends affidavits of lost checks to vendors; follows up regarding lost and / or stale warrants and void in the Librarys ERP system as needed.

Researches and resolves internal and / or vendor related accounts payable issues.

Assists management personnel in resolving expenditure issues and provides notifications regarding purchase order / contract overages and expiration dates.

Supports Asset Management processes with other PCLS departments for internal controls and compliance with purchasing and disposal guidelines.

Demonstrates punctuality and regular and consistent attendance.

Brings matters of public concern regarding waste inefficiency corruption discrimination and safety to the attention of Library Management.

Accurately communicates the Librarys policies to members of the public in all job-related contacts.

Positively reflects Pierce County Librarys mission vision and values to members of the public and to staff.

Performs other duties as assigned or required.

Additional Duties and Responsibilities

Duties are considered non-essential and include the following :

Reports to the Accounting Manager; no supervisory responsibility is exercised.

Core Skills & Qualities / Leadership Competencies

Employees are expected to demonstrate the following qualities at all times :

Customer Focus

Teamwork

Communications

Leadership

Problem Solving

Change and Learning

Positive Attitude

Professional Integrity

Diversity

Required Knowledge Skills and Abilities

The employee is expected to perform or possess the following :

Minimum Requirements including Education License or Certifications :

Bachelors Degree in Accounting Business Administration or related field and

Three years technical accounting experience; OR

Any combination of education and experience which would provide the required knowledge and skills and allows successful performance of the job.

Must pass criminal background screening prior to hire.

The ability to work evenings and weekends on a rotating schedule and to adapt to schedule changes on short notice is required.

Principles and practices of accounting.

Regulations and standards governing accounting activities.

Accounts payable processes and procedures.

Financial records reports and documentation.

Credit card procurement programs.

Customer service standards and protocols.

Coordinating and performing a variety of skilled accounting functions.

Maintaining compliance with regulations and standards governing accounting activities.

Processing accounts payable invoices and issuing warrants.

Compiling / analyzing data and preparing a variety of financial reports.

Coordinating the management and maintenance of the Librarys financial documents.

Overseeing and administering the Librarys Credit Card Procurement Program.

Technology Requirements :

Required :

Ability to effectively navigate basic electronic record creation and storage (e.g. timecard / HRIS performance review network drive storage)

Use of basic office equipment (e.g. PC printer phone fax mouse security alarm)

Basic keyboard and alpha / numeric data entry skills

Basic PC navigation skills in a windows based environment; ability to connect and print

Ability to navigate search and use basic web functions and applications

Intermediate MS Office Suite skills (e.g. Outlook Word Excel) to satisfactorily complete job responsibilities All other roles

Specialized equipment or software skills sufficient to satisfactorily complete job responsibilities (e.g. ERP)

Desired :

Integrated Library System Inventory or Data Management system experience

Ability to successfully complete Basic MOS Certification or Course

Physical and Environmental Conditions :

Work is conducted in a normal office setting that provides comfortable lighting temperature and air conditions. Occasional light lifting such as three to four reams of paper four or five books or other library materials up to 35 pounds may be required. Subject to sitting and standing for extended periods of time walking bending reaching and lifting objects weighing up to 30-35 pounds. May lift or push up to 50 pounds as needed with assistance.

Work environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices or meeting rooms e.g. use of safe work place practices with office equipment and / or avoidance of trips and falls and observance of fire regulations.

Work may be performed in a library environment and involve regular contact with the public and / or require push / pull loaded carts.

The above position description is not intended as nor should it be construed as exhaustive of all responsibilities skills efforts or working conditions associated with this job.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.

Benefits :

Sick Leave

Medical Dental and Basic Life Insurance

Long-Term Disability

Vacation

State Retirement System

Employee Assistance Program

Employees have an opportunity to participate in the Tax Sheltered Annuity Program and the Deferred Compensation Program.

Additional life insurance for the employee and family is available through payroll deduction.

Required Experience :

Senior IC

Key Skills

Business Continuity Planning,Food Technology,ABAP,Import,Electrical & Automation,Adobe

Employment Type : Temp

Experience : years

Vacancy : 1

Hourly Salary Salary : 28 - 32