Administrative Assistant - Child Nutrition

PRIMARY PURPOSE :

Ensure efficient operation of Child Nutrition administrative office and provide administrative assistance

services for the Child Nutrition Department's administrative staff.

QUALIFICATIONS :

High School diploma or GED

Proficient typing, word processing, and file maintenance skills

Effective organizational, communication, and interpersonal skills

Extensive knowledge of personal computer and ability in using software to develop

spreadsheets, databases, and do word processing

Knowledge of basic accounting principles

Working knowledge of Child Nutrition Program

MAJOR ROLES AND RESPONSIBILITIES :

1. Answer all Calls with a friendly and positive helpful voice, assisting all callers with questions and concerns.

2. Process all free / reduced lunch applications daily as a priority and file properly.

3. Maintain a completely accurate perpetual inventory, recording products as they are received.

4. Physical counting of inventory conducted daily to ensure accurate records. Maintain physical and

computerized files including inventory of food service department.

5. Assist at campuses when workers are absent.

6. Communicate with the managers concerning pertinent information from the director via email or phone calls.

7. Check deposits daily with Horizon reports and excel log sheet of overs / shorts.

8. Check tally sheets from the schools daily and compare to POS.

9. Ordering and inventory completed daily and kept up to date.

10. Print low balance reports for schools on the assigned day.

11. Input work orders when reported.

12. Submit TXUNPS reports, completed with total accuracy.

13. Monitor cashiers for accuracy once a week.

Monthly

14. Check deposits against District bank statements.

15. Submit reimbursement claims.

16. Complete audit verification check monthly no later than the 5th of the following month.

17. Verify PEIMS data.

General

18. Train managers on My Orders software and other required staff development.

19. Complete NSLP and NSBP application and summer feeding applications and

maintain notebooks for audit.

20. Enter health inspection information into TXUNPS.

21. Complete application for state health license.

22. Maintain training for employees including cashier training.

23. Maintain attendance records for staff.

24. Update handbooks, policy manuals, and other documents as assigned.

Accounting and Inventory

25. Receive, issue, and store supplies and equipment and maintain warehouse inventory.

26. Perform routine bookkeeping tasks.

27. Prepare and make cash deposits and maintain NFS accounts.

28. Sort, distribute and deliver mail and other documents.

29. Maintain free and reduced lunch applications and post new and withdrawn students.

30. Other duties as assigned.

Equipment Used

Personal computer, typewriter, printer, copier, fax machine, calculator, and postage meter. Large and small

kitchen equipment.

Working Conditions

Mental Demands / Physical Demands / Environmental Factors :

• Maintain emotional control under stress. Frequent standing, walking, pushing, and pulling;

moderate lifting and carrying; some stooping, bending, exposure to extreme hot and cold

temperature. Must be able to lift at least 50 pounds.