Administrative Services Receptionist

Majestic Care -

Majestic Care is looking for an Administrative Services Receptionist to join our teams’ mission and believe in our core values!

Our mission :   Through the hearts of our Care Team Members, we provide excellent healthcare to those we serve.

Our Core Values...

L - Listening

E - Empathy

A - Accountability

D - Decisiveness

This is how we create a culture to LEAD with Love.

Position Overview :

The Administrative Services Receptionist serves as the first point

of contact for visitors and callers, representing the organization with professionalism and warmth. This full-time, in-person role supports both general office operations and the Finance department, ensuring smooth day-to-day administrative functions. The Administrative Services Receptionist is detail-oriented, dependable, and capable of managing multiple priorities in a dynamic environment.

Key Responsibilities :

Front Desk Operations

Greet and assist visitors in a courteous and professional manner

Answer and direct incoming phone calls

Manage incoming and outgoing mail and packages

Create and print labels for internal and external use

Maintain office supplies inventory and reorder as needed

Oversee employee kitchen and refreshment areas, including stocking and maintaining snacks, beverages, coffee stations, and general cleanliness of shared spaces

Ensure the front desk area is tidy and welcoming at all times

Administrative Support

Provide administrative assistance to the Finance team, including :

Copying, scanning, and mailing documents

Creating and updating spreadsheets

Assisting with data entry and basic reporting

Support occasional projects and cross-functional initiatives

Coordinate with internal departments to fulfill administrative requests

Assist the CFO with transferring documents onto official company letterhead

Coordinate the collection of required signatures for official documents

Ensure timely and accurate delivery of finalized materials

Education

Bachelor’s degree in business or a related field preferred.

Experience

Proven experience in a high-level administrative or executive support role, preferably in healthcare or senior care.

Experience supporting executives in a fast-paced, mission-driven, or high-growth organization.

LoMed