Facilities Coordinator

What You ll Do

Act as the first point of contact for client inquiries ensuring timely courteous and effective communication.

Support account governance through financial reporting (WIP Debt OPO Invoice Pool) data analysis and budget tracking.

Manage customer billing and invoicing ensuring accuracy margin integrity and compliance with client and company policies.

Coordinate vendor onboarding and maintain subcontractor documentation for both reactive and planned maintenance.

Maintain and update the account s web quote system and CMMS ensuring accurate job status and data integrity.

Monitor Helpdesk activity log service requests and coordinate timely resolution with internal teams and vendors.

Prepare internal and client-facing reports attend meetings and document minutes.

Ensure compliance with Health Safety and Environmental (HSE) standards; maintain QHSE documentation.

Support monthly business reviews and contract performance reporting.

Recommend and implement process improvements and cost-saving initiatives to enhance operational efficiency.

Quality Control & Contract Management

Oversee quality assurance processes conduct audits and implement improvements to maintain compliance with industry standards.

Manage contracts by negotiating terms tracking obligations and ensuring full compliance with contractual requirements.

Foster a culture of continuous improvement ensuring seamless coordination between quality control and contract management functions.

Leverage strong analytical skills to manage multiple priorities and drive service excellence.

What You ll Need

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future

High School Diploma or GED required; Associate s degree in Accounting Finance or related field preferred.

3 4 years of relevant experience in administrative financial or contract support roles.

Strong understanding of financial processes including invoicing purchase orders and cost tracking.

Proficiency in Microsoft Office Suite (Excel Word Outlook).

Excellent written and verbal communication skills.

Strong organizational skills and attention to detail.

Ability to analyze and solve problems independently.

Advanced math skills including percentages markups and discounts.

Key Skills

Microsoft Office,Customer Service,Organizational skills,Microsoft Outlook,Facilities Management,CMMS,OSHA,Maintenance,Filing,Administrative Experience,Property Management,Contracts

Employment Type : Full Time

Experience : years

Vacancy : 1