Accounts Payable Accountant

This position requires employees to work on site 5 days a week.

Job Title :                      Accounts Payable Accountant

Department :                  Finance

Reports To :                   Finance Manager

FLSA Status :               This is a full-time Position (37.50 hours / week) Non-Exempt, Union Position

Level :                             9

Salary Range :             $68,411.28-$73,411.28

ABOUT CHILDREN’S COUNCIL :

For more than 45 years, the Children's Council has been the heart of childcare and early education in San Francisco, advancing the belief that high-quality childcare can transform lives and communities. Our more than 130 team members help families navigate their childcare and preschool options and secure financial assistance to pay for it.  We provide home-based childcare businesses with the training and resources to succeed. Through a wide range of free programs and workshops, we support parents and caregivers as they build child development skills. As the city’s second-largest nonprofit contractor, with an annual budget of over $210 million, we are a major stakeholder in the childcare system. We educate the public and advocate for increased investment in early education at the local and state level. If you are a childcare champion, we want you on our team.

Position Summary : The A / P Accountant is responsible for the integrity, accuracy, and timeliness of all Accounts Payable transactions. Accounts Payable includes recurring organizational expenses, other, specific or one-time organizational expenses, and payments related to the organization’s role as a fiscal intermediary. The A / P Accountant reports to the Finance Manager.

This position requires employees be onsite 100%

Responsibilities :

Coordinates and maintains organizational accounts payable functions.

Reviews and process vendor invoices, requests for disbursement and employee statement of expenses for accuracy, general ledger coding, proper documentation and levels of approval, and compliance to organizational policies. Monitors due dates to ensure timely payment.

Responsible for the accurate and timely processing of vendor payments. Reviews all vendor checks prior to mailing for accuracy and validity of payments.

Reconciles vendor statements. Identifies, researches, and resolves vendor account discrepancies.

Maintains vendor accounts in the accounting system and ensures that all necessary information is accurate. Updates information as needed.

Reviews purchase orders and reimbursements for conformity to accounts payable policies and procedures ensuring that all paperwork is included.

Assists managers in understanding paperwork requirements for employee reimbursements, credit card payments, and managing invoices for other program expenses.

Researches questionable items / transactions as requested by other departments and prepares any adjusting entries necessary to correct operating expense accounts.

Responsible for accounts payable processing, such as routing for signatures and preparing checks for mailing as assigned.

Responsible for copying and / or scanning of payment and other documents.

Ensures all accounts payable, vendor, and related files are adequately maintained, archived, and purged, as necessary (paper and electronic copy).

Establishes and maintains a positive working relationship with employees and vendors. Garners necessary information from relationships to accomplish job functions.

Responds and resolves all inquiries from employees and vendors in a professional and timely manner.

Maintains vendor permanent file and ensure required documentation (e.g., W-9) is current and in compliance with all applicable tax requirements.

Coordinates with Fiscal intermediary staff to determine payment calendar and process checks to ensure provider payments are accurate and timely.

Prepares monthly Accounts Payable closing reports.

Researches payables files as needed in support of audits and reporting.

Assist Senior Accounting Administrator in preparing annual IRS Misc-1099 reporting.

Other related duties as assigned by the Finance Manager, Controller, and Senior Director of Finance & Accounting .

Qualifications :

Requires BS or AA with emphasis in Finance or Accounting.

Minimum of 5 years of experience in working in accounts payable.

Experience and knowledge of accounting principles for government-funded non-profit organizations a plus.  Knowledge of fund accounting is required.

Knowledge of medium- to large-scale computerized accounting system, preferably Sage MIP.

Ability to manage multiple priorities and meet multiple deadlines under minimal supervision.

Advanced knowledge of Microsoft Excel, including lookup functions and pivot tables.

Excellent communications skills, both written and oral.  Ability to communicate clearly with co-workers, department managers, and outside funders.

Have passion for our mission and a strong desire to impact a dynamic nonprofit organization.

A background clearance is required.

PHYSICAL REQUIREMENTS :

Dexterity to use office equipment; the ability to sit and work at a desk for extended periods of time.

Ability to hear and understand speech at normal room levels.

Mental acuity to perform the essential functions of this position in an accurate and timely fashion.

COVID Policy :

All staff are required to be fully vaccinated (barring application for medical or religious exemptions). Wearing masks in the office is optional for our staff.

This position requires employees to work on site 5 days a week.

Compensation and Employee Benefits :

Medical, dental, vision, Long-term disability, Life & Pet Insurance / Employer 401K Matching program / Tuition Reimbursement / FSA, HSA & Transit Commuter Benefits / Generous PTO accrual  / 15 paid holidays / Lunch-n-Learn Training Program.

Children's Council of SF is committed to building a staff that is rich with cultural, social and experiential diversity. Candidates who want to join us on this journey and who can uniquely contribute to that goal are encouraged to apply.

Equal Opportunity & Equity Statement

Children’s Council is an equal opportunity employer that values diversity as central to our work serving the San Francisco community. We comply with all applicable state and local laws governing nondiscrimination in employment. Our practices are in alignment with our commitment to workplace equity, diversity, and inclusion. We foster a work environment where our current and future staff feel welcomed without regard to race, color, religion, gender identity, national origin, sex, age, disability or sexual orientation.