Administrative Assistant 4

Apply for Job Job ID 52764

Location Chicago, Illinois

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Department : MED-Basic Science Admin

Salary / Grade : NEX / 12

Target hiring range for this position will be between $55,000-$65,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Job Summary :

Coordinates a broad variety of administrative processes & activities such as database, budget, & HR - maintenance & reporting; communications including website design; & management of supervisor(s) & / or dept's multiple calendars & events. Reviews administrative work procedures, policies & operational methods; identifies & documents as applicable : Standard Operating Procedures (SOPs); best practices; appropriate filing & audit mechanisms; financial & performance metrics reporting; & regulatory & compliance systems.

This position will provide executive assistance to the newly appointed Chairman of the Department of Biochemistry and Molecular Genetics at Feinberg School of Medicine. In addition to a broad range of typical administrative responsibilities, this employee will be actively involved in several faculty search processes, have responsibility for organizing the departmental seminar series, provide administrative assistance to other department faculty members as needed, facilitate design and maintenance of departmental web sites, and importantly will contribute to a welcoming and professional atmosphere in the department's central office.

Specific Responsibilities :

Documents & Databases

• Based on analysis, research, & / or knowledge of subject matter, professional field & / or topic, prepares & compiles correspondence, reports, etc.
• Creates & / or maintains complex spreadsheets & / or databases & / or reports, queries, charts, etc. based on supervisor's information objectives.

Accounting

Coordination

Contacts

Student Services

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications : (Education, experience, and any other certifications or clearances)

A high school diploma or its equivalent.

5 years of administrative support experience is required.

Minimum Competencies : (Skills, knowledge, and abilities.)

Advanced knowledge of word processing, spreadsheet, email, and database software programs is required.

Preferred Qualifications : (Education and experience)

Bachelor or Master degree in English or biology

Preferred Competencies : (Skills, knowledge, and abilities)

Excellent interpersonal skills, highly professional demeanor

Excellent English writing and editing abilities

Ability to work independently, strong motivation and initiative

Benefits :

At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at to learn more.

Work-Life and Wellness :

Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.

We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior / adult care. Visit us at to learn more.

Professional Growth & Development :

Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at to learn more .

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement . Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process .

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