Administrative Assistant

Job Description

Join a growing manufacturing and logistics company as a Contract-to-Hire Administrative Assistant in Richardson, TX. This on-site opportunity allows you to showcase your organizational and communication skills while supporting daily operations. Perfect for someone who thrives in a dynamic environment and is eager to contribute to a collaborative team!

Company Profile :

Well-established, fast-paced manufacturer and distributor with a strong reputation for delivering quality products and services nationwide. With a focus on operational excellence, the company continues to grow and innovate in the logistics, production, and distribution space. This is your chance to get in on the ground floor of a company that values dedication, initiative, and hands-on teamwork.

Administrative Assistant Role :

The Administrative Assistant plays a key role in ensuring smooth day-to-day operations in the office and warehouse. You’ll take on a variety of administrative, shipping / receiving, and support tasks to keep things running efficiently. This is a highly visible, hands-on position ideal for someone who is organized, resourceful, and proactive.

Invoice customers and follow up on overdue accounts using QuickBooks

Generate monthly reports for past due invoices

Create purchase orders and schedule receipt of incoming goods

Coordinate and physically receive incoming freight deliveries

Reach out to vendors, gather quotes, and present options to leadership

Package and ship outbound shipments

Schedule and coordinate maintenance and improvement visits

Scan and store internal and customer documentation

Purchase office supplies and track inventory

Pick up necessary items locally as needed

Answer phones, direct calls, and relay messages professionally

Provide general administrative support across departments as needed

Administrative Assistant Background Profile :

2+ years of experience in an administrative, operations, or office support role

High school diploma or GED required; associate degree or higher preferred

Proficient in Microsoft Office Suite (Word, Excel, Outlook)

Experience using QuickBooks for invoicing and reporting

Strong organizational, multitasking, and time-management skills

Excellent written and verbal communication

Experience with invoicing or accounting software a plus

Features and Benefits while On Contract :

We go beyond the basic staffing agency offerings! You can see the extensive list of benefits on our website under the Candidate Benefits tab.