Special Events & Operations Coordinator

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu .

In 1965, the University of California, Irvine was founded with a mission to catalyze the community and enhance lives through rigorous academics, cutting-edge research, and dedicated public service. A top public university, UCI has become internationally recognized for improving lives through research and discovery, fostering excellence in scholarship and teaching, and engaging and enriching the community. Today, UCI continues to inspire change and pioneer new ideas with the support of its generous partners, alumni and friends.

Through the combined efforts of the University Advancement & Alumni relations team, the University is able to share its amazing achievements, build lasting relationships and generate support for important campus programs and initiatives. University Advancement seeks to strengthen contributions in research, education, and service; accelerate the university's place among globally preeminent research universities; and bring together passions, skills, and creativity to further improve people's live

Your Role on the Team

Under the close supervision of the Events Venue Manager, UCIAA, the UCIAA Events and Front Desk Assistant will learn professional aspects of event planning and will assist in planning and organizing events and functions for UCIAA, which may include symposiums, receptions, luncheons and other fundraising events. The incumbent will follow standards of quality and excellence, ensuring events UCI's mission and priorities, enhance reputation, and foster relationships with important internal and external audiences.

The Events and Front Desk Assistant is also responsible for managing all front desk duties either directly, or indirectly through the supervision of a team of student staff, serving as the primary point of contact for internal and external constituencies, often on confidential issues; performing a variety of administrative, staff support, data reporting, and planning activities. As such, this role is required to familiarize themselves with all activities and programs occurring in the Newkirk Alumni Center and the UCI Alumni Association to be able to accurately address any questions or concerns they receive. The Events and Front Desk Assistant will maintain professionalism, tact, and confidentiality as needed in all correspondence, written and verbal with UC Irvine personnel and community constituents.

What It Takes to be Successful

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits .

The expected pay range for this recruitment is $26.34- $28.73 (Hourly).

Required :

• Knowledge of concepts and principles of effective event planning and production and public relations.
• Organizational skills to effectively coordinate and track multiple details.
• Written and interpersonal communications skills, including tact and political acumen, and skill in effectively representing the campus to its publics. Excellent written and verbal skills to effectively support team priorities.
• Ability to complete simple tasks with established deadlines; attention to detail.
• Ability to use computers and computer software appropriate to work tasks.
• Ability to work in diverse groups, including but not limited to students, staff, faculty, general public, production personnel, technical operators and performing artists.
• Ability to work professionally under pressure and under tight deadlines ensuring excellent customer service support. Ability to prioritize projects and solve problems in a strategic manner.
• Ability to take necessary action to eliminate or mitigate potential negative effects when problems are identified.
• Ability to work independently as well as serve as member of a team and collaborate with colleagues.
• Ability to learn and correctly interpret, apply, and explain the structure, policies, procedures, pricing, and benefits regarding UCIAA membership.
• Bachelor's degree in related area and / or equivalent experience / training
• 1-2 years experience in relative administration and / or events experience

Preferred :

Special Conditions :

Conditions of Employment :

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment :

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

Details of each policy may be reviewed by visiting the following page - https : / / hr.uci.edu / new-hire / conditions-of-employment.php

Closing Statement :

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy .

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization