ABA Coordinator

Job Description

Job Description

Benefits :

• Competitive salary
• Health insurance
• Paid time off

ABA Coordinator

Administration experience in medical facilities or ABA. Preferred strong communication skills, writing,

and proficiency in Word / Excel. Good time management skills are required to work during high-

pressure situations and high call volume. HIPAA-compliant and professional care to communicate

with families, parents, and clients. We are seeking a highly qualified administrative assistant with a

passion for the ABA field and a desire to grow within the company.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

Optimize client and RBT scheduling to ensure that the maximum number of client hours are

being provided

Coordinate the client and RBT availability to create optimal schedules that give the RBT

required hours and the client prescribed weekly hours.

Change client treatment schedules based on the client and RBTs needs and changes.

Input all client and RBT-related scheduling needs

Manages time off requests

Assign subs for advance and same-day cancellations

Assist with office tasks

Communicate (verbal and written) with staff and clients regarding scheduling matters.

Identify staffing needs and support recruitment for new positions

Coordinate new client intake

Ensure that the RBT hours are scheduled following company policies

Maintain up-to-date records on the availability of RBTs and clients

Ensure contract fulfillment for each client based on contracted services

Maintain detailed client information in the client management system

Timely processing, submitting, scheduling, and follow-up of referrals and requests for

treatment authorization as required by the insurance.

Tracks and follows up with existing referrals and authorization requests

Intake and process new client paperwork

Maintain up-to-date records on the availability of clients

Ensure contract fulfillment for each client based on contracted services

Maintain detailed client information in the client management system

Maintain confidentiality of all patients, staff, and proprietary information

Support the practice manager and clinical director as needed

QUALIFICATIONS :

1-2 years of experience with ABA scheduling, intake, and referral authorization

Knowledge of insurance requirements

Knowledge of billing codes is a plus