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Purchasing Coordinator

Purchasing Coordinator

ISI Design and Installation Solutions, INC.Phoenix, AZ
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Looking to build your career and design your future? You have come to the right place.

Summary :

The primary responsibility of the Purchasing Associate is to organize, purchase, and track materials and supplies needed to ensure the successful completion of projects. This individual must be a strong problem solver, strong communicator, and demonstrate diligence and urgency with responses to both customers and peers.

Essential Functions :

Level I :

Orders materials and supplies efficiently, along with ensuring said materials and supplies are ordered accurately and arrive in a timely manner prior to scheduled installation

Runs, addresses, and completes Daily Reports

Organizes and schedules material returns with suppliers, as needed

Coordinates with vendors to determine product availability and terms of sales

Analyzes product and delivery systems to assess present and future material availability

Participates in the development of specifications for products or substitute materials

Coordinates homebuyer material approvals with Design, when applicable

Ensures samples are available for designers and customers, when applicable

Utilizes ERP systems for placing orders, tracking, information gathering and troubleshooting

Ensures all required daily activities are completed in a timely manner with minimal supervision

Follows instructions and responds to management’s direction

Takes responsibility for own actions and keeps commitments

Completes tasks on time or notifies appropriate person with an alternative plan of action

Commits to extended work schedules when necessary to reach goals

Attends all required meetings and trainings

Follows all Company policies and procedures

All other job duties as assigned

Level II :

All functions included in Level I

Makes informed decisions, but escalates issues when necessary

Handles higher volume locations

Assists with the training of Level I employees

All other job duties as assigned

Level III :

All functions included in Level II

Conducts training of Level I and Level II employees

Conducts root cause analysis

Recommends areas of improvement

Takes on special projects

Acts a subject matter / material expert when handling escalated issues

All other duties as assigned

Skills and Qualifications :

Level I :

High school diploma or general education degree (GED) required. Associate’s or Bachelor’s degree preferred.

Strong written and verbal communication skills

Interpersonal skills to develop and maintain professional working relationships with builders, vendors, subordinates, and co-workers

Communicates effectively with customers, co-workers, and supervisors in a professional and courteous manner

Proactively identifies, analyzes, addresses, and resolves problem areas, conflicts, and issues

Exhibits sound and accurate judgment

Explains reasoning for decisions, includes appropriate people in decision-making process, and makes timely decisions

Strong organizational skills to ensure adequate tracking systems are utilized to maintain and track all required information associated with the ordering and production process

Working knowledge of internet, spreadsheet, and word processing software and order processing systems

Ability to perform in a fast-paced environment

Preferred

Minimum of one year of related experience and / or training; or equivalent combination of education and experience

Material resource planning and / or production control experience with Systems Application Process (SAP)

Bilingual experience preferred, but not required (English / Spanish)

Thorough knowledge of all available products used by the Company as it relates to product installation

Job Competencies

Basic technology skills, including MS Office Suite

Professional level verbal and written communication skills and the ability to negotiate agreements between parties with different perspectives.

High level of organizational skills, time management skills, and ability to work effectively in a fast-paced environment to consistently meet deadlines

Level II :

All skills and qualifications in Level I

Minimum of two years related experience and / or training; or equivalent combination of education and experience

Level III :

All skills and qualifications in Level II

Minimum of five years related experience and / or training; or equivalent combination of education and experience

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, individual with disabilities, veteran status, gender identity or national origin.

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Purchasing Coordinator • Phoenix, AZ