Security Scheduling Administrator

Overview

United Protective Services is the largest regional contract security provider in the state of Texas. We continue to experience unprecedented growth and are looking for career minded security professionals to join our dynamic team. United Protective Services offers a multitude of shift assignments, flexible schedules and a management team that cares about their employees as much as they care about their clients. If you are looking for an outstanding opportunity that provides stability, career advancement and job satisfaction, we would like to talk with you.

Job Skills / Requirements

Job Post Summary

Date Posted : July 11, 2025

Pay : $40, per year

Position Summary :

The Security Scheduler is responsible for creating, maintaining, and optimizing staff schedules for all security personnel across multiple client sites. This role requires excellent communication skills, strong leadership, and the ability to work under pressure in a fast-paced, service-driven environment. You will work closely with site supervisors, HR, and operations leadership to ensure appropriate staffing levels and seamless shift coverage.

In addition to scheduling responsibilities, the Security Scheduler will also be responsible for managing a work order system . This includes regularly checking for new work orders, ensuring they are properly assigned, and maintaining constant communication throughout the process . The Scheduler will gather documentation, coordinate with other departments, verify completion, and upload all final documentation back into the system to close out the work order.

Key Responsibilities :

• Develop and manage daily, weekly, and monthly security guard schedules across multiple locations
• Maintain real-time awareness of staffing levels, coverage needs, and any schedule deviations
• Serve as primary point of contact for scheduling inquiries, shift swaps, and call-offs
• Coordinate with recruiting and HR to ensure pipeline staffing aligns with scheduling demands
• Track attendance, tardiness, and ensure timekeeping accuracy for payroll and compliance
• Maintain scheduling software / tools and optimize workforce allocation
• Provide reports to management regarding staffing efficiency, overtime, and scheduling gaps
• Identify and resolve scheduling conflicts proactively and with urgency
• Maintain compliance with labor laws, union rules (if applicable), and company policies
• Regularly monitor the work order system for incoming assignments
• Ensure all work orders are properly assigned, tracked, and communicated throughout the process
• Collect and disseminate documentation across departments to confirm completion of work orders
• Upload final documentation into the work order system to officially close out assignments

Qualifications :

Preferred Qualifications :

Job Type : Full-time

Benefits :

Schedule :

Ability to Commute :

Ability to Relocate :

Education Requirements (All)

Associates Degree.