Executive Secretary

Queens Hospital Center is making good on its promise to the people of southeastern and central Queens to maximize both patient convenience and positive clinical outcomes. Residents of Queens can count on the delivery of quality medical care right in their own borough. In 2002 the hospital opened a state-of-the-art, 261-bed facility that includes the Queens Cancer Center, the first comprehensive cancer treatment center in the borough.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Work Shifts

9 : 00 A.M - 5 : 00 P.M

Duties & Responsibilities

Purpose of Position :

Under the direction of executive or senior leadership, with moderate latitude for initiative and exercise of judgment, is responsible for providing executive support by performing a broad variety of confidential projects and assignments. Ensures efficient and effective operation of the administrative area and acts in compliance with applicable New York City Health + Hospitals policies and procedures.

SUMMARY OF DUTIES AND RESPONSIBILITIES :

The Executive Secretary is an integral part of the External Affairs team, providing essential support to senior leadership, including the Director of Community Affairs, Public Affairs Officer, and Director of Volunteer Services. This role involves overseeing and providing support for confidential projects and assignments, managing administrative functions, coordinating special projects, and enhancing operational efficiency while supporting the hospital's outreach, communication strategies, and brand image. The manager must ensure efficient and effective operations of the Department of External Affairs in compliance with applicable New York City Health + Hospitals' policies and procedures.

General tasks and responsibilities will include :

1. Administrative and Operational Support :

• Manage schedules, appointments, and coordinate meetings and events for the External Affairs team.
• Serve as the primary liaison for coordinating interdepartmental activities and ensuring effective communication between departments and External Affairs.

2. Project and Event Coordination :

3. Creative and Graphic Support :

4. Communication and System Management :

5. Brand Ambassador Duties :

Minimum Qualifications

1. Associate's Degree from an accredited college or university with specialization in Secretarial Science, Office Administration or Technology, Business Administration or related areas of study and two (2) years of executive administrative assistant experience, or 2. High School Diploma or its educational equivalent approved by a State's Department of Education or a recognized accrediting organization and three (3) years of experience, as described in "1" above. 3. A satisfactory equivalent combination of education, training and experience. However, all candidates must have a minimum of a four-year high school diploma or its educational equivalent. A Bachelor's degree may be considered equivalent to four (4) years of relevant professional experience as described in "1" above.

Department Preferences

PREFERRED SKILLS :

Benefits

NYC Health and Hospitals offers a competitive benefits package that includes :

If you wish to apply for this position, please apply online by clicking the "Apply for Job" button.