Payroll Administrator

Job Description

Job Description

General responsibilities :

• Responsible for timely processing of weekly union and bi-weekly non-union payroll for approx. 120 employees.
• Work closely with management to ensure payroll compliance; ie : verifying hours, OT, vacation and sick reporting and approvals, proper timecard approvals prior to processing.
• Administration of monthly union reporting of contributions, monitoring Union PTO with payroll, monthly and annual reconciliation.
• Ensuring accuracy of payroll deductions and costs.
• Timely and accurate payment of payroll liabilities.
• Process pay increases and retro payments; provide final payroll checks / vacation payout as needed for terminations.
• Reconcile general ledger with regard to all payroll transactions; will act as a liaison between Accounting and HR.
• Benefits Administration- including enrollments, terminations, changes, annual open enrollment; manage benefit withholdings through payroll deductions, 401(k), HSA, FSA, all other benefits.
• COBRA Administration.
• Works with HR to ensure compliance with company’s procedures and practices for terminations & onboarding of new hires.
• 401(k) administration to include payroll uploads, match contributions, end of year reconciliation, annual 5500 reconciliation and audit administration.
• Oversee 401(k), Worker’s Comp and 3 Union annual audits (Carpenters, Laborers and Engineers) .
• OSHA 300 recordkeeping and posting.
• Communicate with employees about compensation, benefits and other facts of their employment.
• Respond to questions or complaints from employees in a timely fashion.
• Oversee Worker’s Compensation to include claims management; reporting, follow up with employees / claim rep / nurse case manager with follow through to closure.
• Worker’s compensation monthly reporting and payment.
• Timely responses to VOE’s verbal or written, levies, EDD claims / benefit statements, UI Filing responses, EDD new hire registry.
• Administer judgements, process wage order compliance through Paycom.
• Administer FMLA, CFRA, SDI, PDL, PFL and integration with payroll.
• Process confidential payables upon request.
• Manage all required annual reporting- W2’s, state and federal filings / EFT’s, EEO 1 annual reporting and determination.
• Census reporting / filing; CMS data match, Medicare Part D, EDD, IRS, DOL.
• Payroll tax payments.
• Administer and maintain background check process for subcontractors, audit prep and response
• All other payroll, Benefits and HR related duties as assigned.Full Cycle Payroll, Multi-state Payroll, Payroll - 101 - 500 Employees, ADP Workforce Now, Payroll, Benefits Administration, Paycom