Community Assistant

Description

Job Overview :

As a part-time Assistant Community Manager, you will provide support to management in the overall operations of Community Association business and deliver exceptional customer service to owners, residents, clients and vendors.

Schedule :

Monday, Tuesday, and Wednesday 9 : 00am-5 : 00pm

24 hours per week

Your Responsibilities :

Provide exceptional customer service to clients and vendors at all times

Respond to inquiries and provide resolution to questions or concerns in timely fashion

Assist with the daily general financial management and recordkeeping

Assist with bid process

Conduct regular inspections of site, where needed.

Maintain all records in Connect including work orders, resident information, Association documents, community information.

Ensure maintenance of all files, records and correspondence in accordance with company procedures and good business practices

Attend all Board meetings, where necessary

Assist with preparation of Board meeting agenda, monthly management report and all other reports and material needed for Board Packet

Assist with establishing an annual calendar indicating all association activity, deadlines, election, meetings, projects, etc.

Assist all walk-in homeowners and refer to Community Manager, when necessary.

Handle mailings, as needed and required.

Recordkeeping – binders to be kept with the following : Monthly Agendas, Modification Requests, Work Orders, Financials (including Social / Trip accounting).

Meet with Community Manager weekly to ensure completion of open action items.

Regular attendance and punctuality are essential functions for the role

Skills & Qualifications :

College degree or equivalent work experience required

Minimum of 2 years’ experience in a customer service environment

Strong organizational skills

Strong written and verbal communication skills

Excellent computer skills required including email, Word, Excel and PowerPoint

Excellent organizational  skills and project management

Exceptional communication and interpersonal skills.

Advanced written communication skills.

Advanced Microsoft Office skills.

Knowledge of basic accounting / budgeting procedures.

Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.

Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats and in a timely manner

Ability to conceptualize, plan and organize multiple programs and assignments effectively.

Must be able to work on more than one assignment at a time with frequent interruptions, changes and delays. Must be able to remain focused and work effectively, efficiently, and cheerfully under such circumstances. For safety reasons, employee must remain alert to working conditions and aware of safety, health, and environmental concerns.

Must be able to work effectively and cheerfully in an environment which may be stressful due to adversarial situations resulting from the proper performance of duties.

Physical Requirements / Working Environment

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position involves sitting, standing, stooping, kneeling, pushing, shoving, lifting, carrying and moving objects that can weigh up to 25 lbs. This movement can occur throughout the day. Must also be able to climb several flights of stairs if necessary.

Must be able to sit and stand for extended periods of time.

Must be able to communicate both on the phone and in person with our clients in order to resolve issues and manage the business.

Must have finger dexterity for typing / using a keyboard.

Must be mobile enough to move around both the office in order to make copies, send mail and faxes and to walk around the property. This could include lengthy walks on uneven areas.

Talking and hearing occur continuously in the process of communicating with guests, supervisors, and other associates.

Capable of working extended hours, to include evenings, weekends and holidays as necessary.

This position may alternate between working indoors in a controlled climate and with proper lighting, to an outdoors setting with variable climate and lighting.

Must be able to interact with all types of individuals, be mentally alert, detail oriented, and with good reasoning skills.

Must be able to work on more than one assignment at a time with frequent interruptions, changes and delays. Must be able to remain focused and work effectively, efficiently, and cheerfully under such circumstances. For safety reasons, employee must remain alert to working conditions and aware of safety, health, and environmental concerns.

Must be able to work effectively and cheerfully in an environment which may be stressful due to adversarial situations resulting from the proper performance of duties

The work environment characteristics are normal office conditions for the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Hours over and above normal office hours will occur, including evenings, holidays, and some weekends. Schedule is subject to change based on business needs.

Compensation : $20-22 per hour

Disclaimer Statement :

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.