Project Assistant - Yearout

Project Assistant

Yearout Mechanical, a Legence company, is a New Mexico based company specializing in the installation of mechanical and process systems for the commercial, government, manufacturing and industrial communities of New Mexico and Texas. Since our incorporation in August of 1964, Yearout Mechanical has consistently grown and expanded its capabilities, reaching its present position as the premier mechanical contractor in New Mexico. Our mission is to be invaluable to our partners (clients, vendors, industry, and employees) so they cannot imagine success without us, by providing comfortable, reliable and efficient mechanical systems that meet our partners' needs.

About the role as a Project Assistant, you'll play a vital role in supporting our construction projects by keeping documents, schedules, and logistics running smoothly. You'll work closely with Project Managers, Foremen, and subcontractors, ensuring that all critical processes stay on track. This role is ideal for someone highly organized, responsive, and enthusiastic about delivering excellent internal and external customer service.

Clerical & Office Procedures

Generate, issue, and route subcontracts using standard templates

Maintain accurate and current project files, including digital folders and document logs

Assist with new vendor setup and subcontract documentation requirements

Organize and manage electronic records using alphanumeric filing systems

Complete Contract Review Checklists with the Project Manager, ensuring all required documents are submitted

Project Coordination

Support Project Manager and Foreman with subcontractor work coordination

Schedule meetings, prepare agendas and documents, and support full project lifecycle events including Kickoff, Turnover, Productivity, and Closeout

Submit permit applications for state, county, and city requirements

Attend weekly manpower and project management meetings; review and update project status logs and checklists with the PM

Customer Service & Communication

Serve as a liaison between internal teams and external partners to ensure clarity and responsiveness

Provide timely updates to stakeholders and follow up as needed

Demonstrate a service-oriented mindset by proactively assisting team members and addressing needs

What You Bring

Preferred : High school diploma and 35 years of construction work experience

Strong organizational, time management, and communication skills

High attention to detail and accuracy

Ability to handle multiple tasks across various stages of construction

Proficient with Microsoft Office 365 (Excel, Word, Outlook, Teams)

Core Competencies

Time Management & Prioritization

Attention to Detail & Process Accuracy

Communication & Active Listening

Problem Solving & Critical Thinking

Customer Service Mindset

Administrative & Clerical Skills

Tech Savvy especially Excel, Outlook, and project platforms

Additional Requirements

Possess a valid driver's license with a driving record that meets company standards

Successfully pass a background check, drug screen, employment verification, and reference checks

Must be able to lift up to 25 lbs and perform general office tasks such as sitting, typing, filing, and using a multi-line phone system

Location

Amarillo, TX - Training will occur in Albuquerque, NM.

Legence is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systemsenhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world's most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

Benefits Overview

Health & Welfare : Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D, and Employee Assistance Program

Time Off Benefits : Paid vacation, company-paid holidays, and paid sick leave

Financial Benefits : 401(k) retirement savings plan

Reasonable Accommodations : If you need assistance or accommodations during the application or interview process, please contact us at ta@wearelegence.com or your dedicated recruiter with the job title and requisition number.

Third-Party Recruiting Disclaimer : Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.

Pay Disclosure & Considerations : Where pay ranges are indicated, please note that a successful candidate's exact pay will be determined based relevant job-related factors, including any of the following : candidate's experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.

Equal Employment Opportunity Employer : Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations. EEO is the Law.