Talent.com
Executive Assistant

Executive Assistant

Beacon HillAddison, Texas
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Responsibilities

  • Manage and optimize executives' calendars, including coordinating and scheduling meetings across multiple time zones.
  • Arrange and coordinate travel plans, including booking flights, accommodations, transportation, and handling itinerary changes as needed.
  • Handle expense reporting and reimbursement submissions in a timely and accurate manner.
  • Maintain and update database information, ensuring data accuracy and easy retrieval for reports or team use.
  • Draft, proofread, and edit a variety of documents, ensuring clear communication and alignment with company standards.
  • Manage heavy scheduling needs, balancing priorities across numerous internal teams.
  • Serve as a liaison between executives and internal teams, ensuring seamless communication and alignment.
  • Actively anticipate executives' needs, "reading between the lines" to prioritize and address tasks independently.

Qualifications :

  • A minimum of 4 years of experience as an Executive Assistant, preferably supporting senior-level executives.
  • Exceptional written and verbal communication skills, with strong proofreading and editing abilities.
  • Proficiency in calendar and travel management software, as well as Microsoft Office Suite and database tools.
  • Highly organized and detail-oriented, with the ability to manage multiple priorities effectively.
  • Polished and professional demeanor, with experience working directly with high-level clients.
  • Demonstrated ability to work independently, anticipate needs, and solve problems proactively.
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    Executive Assistant • Addison, Texas