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Executive Assistant
Beacon Hill
Addison, Texas
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Responsibilities
Manage and optimize executives' calendars, including coordinating and scheduling meetings across multiple time zones.
Arrange and coordinate travel plans, including booking flights, accommodations, transportation, and handling itinerary changes as needed.
Handle expense reporting and reimbursement submissions in a timely and accurate manner.
Maintain and update database information, ensuring data accuracy and easy retrieval for reports or team use.
Draft, proofread, and edit a variety of documents, ensuring clear communication and alignment with company standards.
Manage heavy scheduling needs, balancing priorities across numerous internal teams.
Serve as a liaison between executives and internal teams, ensuring seamless communication and alignment.
Actively anticipate executives' needs, "reading between the lines" to prioritize and address tasks independently.
Qualifications :
A minimum of 4 years of experience as an Executive Assistant, preferably supporting senior-level executives.
Exceptional written and verbal communication skills, with strong proofreading and editing abilities.
Proficiency in calendar and travel management software, as well as Microsoft Office Suite and database tools.
Highly organized and detail-oriented, with the ability to manage multiple priorities effectively.
Polished and professional demeanor, with experience working directly with high-level clients.
Demonstrated ability to work independently, anticipate needs, and solve problems proactively.
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Executive Assistant • Addison, Texas
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