Director of Maintenance

Job Description

Job Description

Position Summary :

The Director of Maintenance performs complex advanced technical work planning, directing, and supervising the maintenance of all Authority housing stock, office facilities, and private management entities. Prepares and monitors long-range plans for facilities maintenance. Prepares monthly budgets, variance reports and performance tracking systems. Work is performed under the general direction of the Chief of Property Operations. Departmental supervision is exercised over all personnel within the department. The department’s staffing pattern includes : Foremen, Maintenance Mechanics, Maintenance Aides, Janitorial staff and temporary Maintenance personnel.

Key Duties / Essential Job Functions :

• Plans, directs, and manages the operations of maintenance functions of the organization; develops and implements goals, objectives, and priorities of the maintenance department; monitors departmental functions and evaluates performance; participates in the development of the department budget.
• Supervises maintenance employees; plans, assigns, and reviews work; maintains standards, acts on employee issues; selects new employees in collaboration with the Chief of Property Operations and Human Resources; evaluates employee performance; recommends promotions or discipline in conjunction with the collective bargaining agreement and PCC’s Personnel Policy.
• Develops and implements maintenance plans for all housing communities; develops work programs, schedules, and budget estimates; prepares technical specifications and project scopes; oversees employees and contractors completing the work specified; prepares progress reports of program.
• Plans, develops, and oversees long-range preventive maintenance programs; prepares technical specifications; monitors progress toward goals; oversees employees and contractors involved in completion of work. Creates Annual Landscaping & Snow and Ice Removal Plan.
• Estimates costs of providing maintenance services for larger projects internally versus contracting out; determines best use of staff and equipment.
• Develops and recommends maintenance operating budget; prepares forecasts for future funding for staffing, equipment, materials, and supplies. Works closely with the Modernization department and Foremen to identify site needs for 5-Year and Annual Plan.
• Maintains work order system; reviews incoming work orders; coordinates job assignments; inspects completed work; provides technical advice.
• Manages purchasing and warehouse functions for maintenance equipment and supplies; reviews inventory levels; approves purchase orders; reviews and approves invoices for payment.
• Coordinate, schedule, and audit vehicle maintenance repairs to include preventative, mechanical and electrical repair to tractors, trucks, and trailers. Prioritizes and assigns work to meet customers' needs. Ensure quality, compliance, and safety of company's assets. Prepares reports of maintenance activities, status of work orders, and other reports as required.
• Assist with ensuring all sites meet the standard PHAS scoring and coordination of required inspections to include but not limited to UPCS and REAC / NSPIRE.
• Available on an on-call basis for emergencies and other limited off-hour assignments such as evening resident meetings.
• Represent the Authority at meetings with private and public entities to include unions, contractors, residents, departmental and Executive Office, as necessary. Assist Chief of Property Operations and / or executive staff in all aspects of the Authority’s administration as needed.
• Approve payroll in ADP for Department and assist Chief of Property Operations / HR with scheduling & conducting training sessions for department. Monitoring of exception sheets.
• Performs all other duties as requested.

Education / Qualifications :

Skills / Competencies :

Working Conditions :

Work is performed primarily in a professional office environment. This role routinely uses standard office equipment such as computers, phones, printers, scanners, and files. The position requires prolonged periods of sitting, with occasional walking and standing. Must have a CT Driver License.