Administrative Support Specialist

Shift :  7 : 00pm - 3 : 30am (some flexibility on start time)

Weekends holidays and OT to be expected

Job Summary :

We are looking for a dependable and detail-oriented  Administrative Support Specialist  to join our operations team. This role plays a key part in ensuring smooth order processing accurate invoicing and routing. The ideal candidate is organized proactive and proficient in QuickBooks Microsoft Office tools Word and Excel.

Essential Duties and Responsibilities (any combination of the following job duties) :

• Perform general administrative duties (e.g. answering calls ordering supplies).
• Create and update administrative documents.
• Accurately prepare print and manage customer orders.
• Annotate orders to make sure the right product is sent using customer order history records.
• Generate and issue invoices in accordance with billing procedures.
• Collaborate with internal teams to ensure timely order fulfillment.
• Route orders to the correct teams.
• Organize and keep records of orders invoices and workflows.
• Track and report order data using spreadsheets and order summaries.
• Respond to inquiries related to orders and billing coordinate follow-ups.
• Other tasks and special projects assigned by the supervisor and / or manager.

Qualifications :

Desired Minimum Qualifications :

Preferred Qualifications :

Additional Information :

Supplemental Information

This employer participates in E-Verify and will provide the Social Security Administration and if necessary the Department of Homeland Security with information from each new employees Form I-9 to confirm work authorization.

Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors including but not limited to the individuals qualifications experience knowledge skills and abilities as well as physical work location within the state.

For additional protected privacy information please visit : Privacy Policy Charlies Produce ()

Charlies Produce is an Equal Opportunity Employer.

This is a safety-sensitive position.

This employer participates in E-Verify and will provide the Social Security Administration and if necessary the Department of Homeland Security with information from each new employees Form I-9 to confirm work authorization.

We do not provide H1-B sponsorships at this time.

Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors including but not limited to the individuals qualifications experience knowledge skills and abilities as well as physical work location within the state .

For additional protected privacy information please visit :  Privacy Policy Charlies Produce ()

Charlies Produce is an Equal Opportunity Employer

Visit our Employment Page for more details or to view our privacy center : - DO NOT CONTACT!

Remote Work : No

Employment Type : Full-time

Key Skills

Children Activity,Access Control,Human Resources Administration,Government,Actuary,Hydraulics

Experience : years

Vacancy : 1