Reconstruction Project Coordinator

Benefits :

• Bonus based on performance
• Opportunity for advancement
• Training & development

What does a Reconstruction Project Coordinator with Paul Davis do

Role overview

The Reconstruction Project Coordinator is the operational anchor for all reconstruction jobs. You ensure each project is set up correctly moves through the pipeline without delay remains compliant with carrier and program requirements and closes with complete documentation and accurate billing. You connect estimators project managers subcontractors TPAs and homeowners so reconstruction work proceeds smoothly from start to finish.

Why The Team Needs You Serving others in their time of need is not easy. We are a fast-paced progressive company with a hands-off approach management style. We need someone who can take charge problem solve build relationships and complete tasks while being a stickler for the details. We also want a fun personality that enjoys getting results.

Core Responsibilities

1. Job setup and intake management

Establish complete and accurate job files at intake.

Capture essential claim carrier adjuster deductible and loss details.

Provide clear internal notes summarizing job context and early requirements.

2. Preconstruction coordination

Prepare work orders purchase orders and supporting documents based on the approved estimate.

Coordinate with estimators and project managers to align scope budget and start timelines.

3. Scheduling and subcontractor management

Build and maintain the reconstruction schedule.

Coordinate subcontractors and internal crews ensuring trades have clear work orders and expectations.

4. Documentation billing and compliance

Maintain organized job files with all required documents approvals and updates.

5. Communication and reporting

Serve as a primary administrative point of contact for customers adjusters and vendors related to scheduling and documentation.

Provide regular updates to project managers and leadership regarding job status outstanding needs and pending actions.

Experience

Prior experience in construction restoration insurance administration or project coordination preferred.

Associates degree in business construction management or related field is beneficial but not required.

Skills

Excellent organizational skills and attention to detail.

Ability to manage multiple jobs and deadlines simultaneously.

Strong communication skills across customers vendors and internal teams.

Comfortable with project management software job-costing tools carrier portals and spreadsheets.

Work environment

Primarily office based.

Occasional field visits may be required for documentation or coordination needs.

Compensation : $60000.00 - $75000.00 per year

Since 1966 Paul Davis has been an industry leader in the areas of property damage mitigation reconstruction and remodeling. With more than 370 offices in our franchise network the company serves residential institutional and commercial customers and clients across the United States and Canada.

We have built our heritage one project at a time establishing a reputation for performance integrity and responsibility among customers and carriers alike. Whether property damage is caused by water fire smoke storms or other disasters we deliver on our promise to deliver excellence expertise and a customer experience that is second to none. At Paul Davis our passion for quality drives everything we do.

Our Vision :

To Provide Extraordinary Care While Serving People In Their Time Of Need.

Our Values :

Deliver What You Promise

Respect The Individual

Have Pride In What You Do

Practice Continuous Improvement

Our Mission :

To provide opportunities for great people to deliver Best in Class results

Required Experience :

IC

Key Skills

Microsoft Office,Microsoft Outlook,Microsoft Word,Visio,Microsoft Powerpoint,Microsoft Excel,Project Management,Sharepoint,Project Management Software,Microsoft Project,Administrative Experience,Project Coordination

Employment Type : Full-Time

Experience : years

Vacancy : 1

Yearly Salary Salary : 60000 - 75000