Office Manager (25-26 SY) Health Services

IRVING INDEPENDENT SCHOOL DISTRICT

JOB DESCRIPTION

JOB TITLE : Office Manager

WAGE / HOUR STATUS : Nonexempt

FUNDING SOURCE : Local

REPORTS TO : Director of Clinic and Health Services

PAY GRADE : Paraprofessional 065

DUTY DAYS : 230

DEPARTMENT : Clinic & Health Services

DATE REVISED : July 1 2021

This position is eligible for a Letter of Assurance.

PRIMARY PURPOSE : Provide direct support to the Director of Clinic & Health Services and perform all

clerical duties; manage and facilitate the efficient operation of the department managing all needs of the department staff throughout the school district; Manage process and balance Kronos timesheets for the department and other assigned payroll groups. Manage and order warehouse inventory and district equipment for all district campus locations. Manage communicate and train all department employees (professional and para-professionals) on each campus throughout the district regarding inventory ordering procedures department function and guidelines and payroll matters as necessary.

QUALIFICATIONS : Minimum Education :

• High School Diploma
• Have or be eligible to obtain a Texas Notary Public Commission
• Have or receive HeartSaver AED First Aid certification

Special Knowledge / Skills

Minimum Experience :

At least three (2) years of successful secretarial experience or other equivalent experience

or background in working with the public.

MAJOR RESPONSIBILITIES AND DUTIES :

Serve as department secretary / office manager :

Accounting and Payroll

Campus Management

Supervisory Responsibilities : None

Equipment Used :

Computer telephone fax copier calculator blood pressure machine thermometer

Automatic external defibrillator (AED)

Mental Demands / Physical Demands / Environmental Factors :

Mental Demands : Show management and remain calm while under stressful and emergency situations; ability to concentrate through continuous interruptions; ability to communicate effectively (verbal and written); ability to remain calm when talking with an angry parent / person.

Physical Demands : Possible exposure to communicable diseases and bloodborne pathogens. Responsibilities may require repetitive motion and lifting objects weighing up to 50 pounds stooping bending kneeling walking long distances pushing / pulling and / or prolonged sitting.

Safety : Contribute to the prevention of accidents and injuries by observing safety rules and District policy practicing the principles and skills taught in safety training wearing personal protective equipment as required reporting injuries and incidents immediately to supervisor and being proactive in the ongoing efforts to improve and maintain workplace safety.

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. The information in this document is in compliance with the Americans with Disabilities Act (ADA). Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

This is an in-person position. Work from home is not allowed unless approved by the Superintendent.

Required Experience :

IC

Key Skills

Electro Mechanical,Instrument Maintenance,Adobe Dreamweaver,Document Control Management,E-Commerce

Employment Type : Full-Time

Experience : years

Vacancy : 1