Administrative Assistant

Administrative Assistant

Responsibilities :

Maintains documentation for the department which will require constant communication with the regional management

Schedules meetings, video conferences, travel itineraries, etc. for assigned personnel and keeps calendars / appointments

Maintains contact with supervisor or other department members who are traveling or otherwise away from the office

Attends departmental meetings taking notes and distributing materials as required

Compiles and condenses routine and special reports or other information as requested

Composes letters and correspondence as necessary

Creates and modifies original presentation materials based on general input from supervisor

Prepares expense reports and reconciles appropriate charges

May be required to answer phone calls, greet visitors, and maintain office appearances

Distributes mail, e-mail, faxes, etc. within company

Sets up and maintains filing system(s)

Performs other duties as required

Pay : $21 / hr - $26 / hr

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity / affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and / or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.

Skills and Requirements

Qualifications :

Minimum two years of clerical / secretarial experience or a demonstrated proficiency in administrative office support skills

Speaks Japanese and reads Japanese

Basic computer skills including word processing, spreadsheet and graphic applications (Word, Excel, PPT)

High school diploma or equivalent

Up to two years of additional education in office administration, business administration or formal secretarial training may be substituted for up to two years of experience on a year for year basis

Equal Opportunity Employer / Minorities / Females / Disabled / Veteran