Human Resources Office Services Coordinator

Human Resources Administrator

Salary : $47,957.70 / annual minimum - $59,947.11 / annual midpoint (Depending on qualifications)

To provide a wide variety of highly responsible and complex human resources, risk management, and civil service administrative duties in the coordination of a department or division; to provide professional, effective, and efficient personnel assistance; and, depending upon assignment, to participate in the work of staff by supporting various City departments with testing, and hiring of employees throughout the organization.

General supervision provided by HR Director and HR Manager.

Essential Duties and Responsibilities

1. All behaviors comply with the Code of Conduct and Rules of Behavior outlined in chapter 8 of the General Government Policies and Procedures Manual.

2. Depending upon assignment, may plan, prioritize, assign, facilitate, and review the work of assigned administrative staff; provide training and direction as needed.

3. Depending upon assignment, may oversee and participate in clerical and secretarial support work to assist designated department staff in the completion of their duties and responsibilities.

4. Answer questions and provide information to civil service applicants and promotional examinees with respect to entry level hiring and career advancement.

5. Prepare and maintain a variety of files and filing systems; prepare, maintain, and update various records; research and verify information as requested; purge files as appropriate.

6. Screen and direct calls and visitors as appropriate; schedule travel arrangements, reservations, daily operations, or meetings as assigned.

7. Participate in annual department budget preparation and administration.

8. Audit and process accounts payable requests for HR, Risk Management, and Civil Service testing. Serves as proctor for civil service exams.

9. Perform post-accident, reasonable suspicion, and random drug testing as needed.

10. Order and maintain office supplies and associated materials; maintain purchase orders for office supplies and associated materials.

11. Plan and execute city-wide recognition activities with regards to annual Service Awards and Administrative Professionals Day as needed.

12. Must be able to assist and provide backup coverage for all administrative positions with the HR and Risk Department.

13. Reconcile and process all insurance billing; reconcile and coordinate with COBRA third party administrator.

Other duties as assigned.

Minimum Job Requirements

Education : Bachelor's degree from an accredited college or university with major coursework in human resources, public administration, management, or another related field.

Experience : Four years of progressively responsible office administrator experience. (Depending upon assignment, the two-year experience requirement shall include one year of lead or supervisory experience).

Licenses and Certificates : Possession of a valid driver's license.

Work Schedule : Monday - Friday 8AM-5PM Occasional weekends and after-hours events as needed.

Physical Requirements / Work Environment

This position does not require a physical for employment. Applicants with disabilities meeting the job requirements and capable of performing the essential functions of the job, either on their own or with reasonable accommodations, are encouraged to apply.