Office Assistant

Position : Office Assistant FLSA : Non-Exempt

Reports to : Principal

Location : Holy Spirit Catholic School

General Summary :

This position will provide administrative support to ensure the efficient operation of the school. Supports managers and employees through a variety of tasks related to organization and communication.

Essential Duties and Responsibilities :

• Organizes files both paper and electronic and scans / enters data to assist in the diocesan-wide project to digitize files
• Assists in processing bills coding making copies and filing
• Creates neat and professional correspondence reports emails free from error with good grammar and proper English; proofreads and edits materials; duplicates and distributes materials as necessary
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Resolves administrative problems by coordinating preparation of reports analyzing data and identifying solutions
• Contributes to team effort by accomplishing related results as needed
• Other duties as assigned

Knowledge Skills and Abilities Required

LANGUAGE SKILLS

Ability to read analyze and interpret general business periodicals professional journals technical procedures or governmental regulations. Ability to write reports business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers clients vendors employees and the general public.

MATHEMATICAL SKILLS

Ability to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals. Ability to compute rate ratio and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to define problems collect data establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to stand; walk; sit; use hands to finger handle or feel; reach with hands and arms; climb or balance; stoop kneel crouch or crawl; and talk or hear. The employee must regularly lift and / or move up to 30 pounds. Specific vision abilities required by this job include close vision distance vision and ability to adjust focus.

WORKING CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Key Skills

Typing,Microsoft Office,Data Entry,Customer Service,Computer Skills,Microsoft Outlook,QuickBooks,Office Experience,10 Key Calculator,Front Desk,Filing,Administrative Experience

Employment Type : Full Time

Experience : years

Vacancy : 1