Purchasing and Inventory Specialist - St. Louis, MO

Job Overview

Responsible for monitoring and troubleshooting the fulfillment process for third-party purchasing and inventory requirements, ensuring products move smoothly and accurately through all project phases. This role is essential to Hubbell's ability to deliver on commitments to customers and collaborates directly with Project Managers, Accounting / Finance, ORM, Sourcing, Procurement, and other cross-functional teams. Key responsibilities include managing purchase requisitions, purchase orders, vendor setups, invoices, and escrow reporting.

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A Day In The Life

Key Responsibilities :

• Create, update, and maintain purchase requisitions for third-party hardware and service purchases, aligned with Sales Order Backlog.
• Monitor daily reports to ensure timely conversion of requisitions to purchase orders.
• Coordinate with finance and purchasing to resolve vendor credit holds.
• Identify audit criteria and proactively audit purchase orders to ensure issue-free deliveries.
• Ensure sales order costs are accurately reflected and transferred to purchase requisitions, including SOX-compliant backup documentation.
• Manage promise dates by tracking completion flags, splitting lines, material status issues, and customer-requested changes.
• Serve as liaison between ORM, project managers, and operations to resolve expedite requests, lead times, drop shipments, purchasing changes, and cancellations.
• Organize and lead weekly meetings to address purchasing backlog concerns.
• Oversee raw materials inventory.
• Assist Sourcing with vendor setup and reactivation.
• Support tracking of purchases and creation of purchase order requisitions.
• Monitor purchasing reports to ensure vendor invoices are accurate and processed promptly; verify material receipt and communicate with ORM for customer invoice processing (CWS, MRBR, Service Entry Sheet, etc.).
• Collaborate with stakeholders to ensure timely resolution of outstanding items.
• Coordinate Month-End Accruals with Accounting and other related activities.
• Prepare third-party drop-ship reports for month-end SOX compliance.
• Monitor and update purchasing information records (PIR) in SAP.
• Serve as backup for other PR / PO Coordinators.
• Perform other administrative duties as assigned.

What will help you thrive in this role?

High school diploma required; Associate's degree preferred.

Minimum 2 years experience in purchasing and inventory management preferred.

Proficiency in Microsoft Excel and all Microsoft Office applications.

Strong interpersonal skills for effective relationship management with internal and external business partners.

Demonstrated analytical and critical thinking abilities.

SAP experience preferred.

Hubbell Incorporated

Hubbell creates critical infrastructure solutions that power our customers, communities, people and the planet. Our company is strategically aligned around enabling grid modernization and electrification. As more products plug in to an aging grid, Hubbell solutions enable the transition to a more reliable, resilient and efficient energy infrastructure. Founded in 1888 our innovation has made us a leading global manufacturer of high quality electrical and utility solutions enabling customers to operate critical infrastructure reliably and efficiently.

The company operates in two segments. Hubbell Utility Solutions (HUS) enable the grid to conduct, communicate and control energy across utility applications and Hubbell Electrical Solutions (HES) are essential to managing power across a wide range of industries and applications. Our vertical market solutions can be applied to markets including Data Centers, Renewables, Commercial Buildings, Industrial, Telecom and Transportation. Supporting both of our business segments is our corporate and Hubbell Unified Business Solutions teams that provide consistent process, tools technologies across our businesses.

We are committed to operating sustainably and ethically while promoting an inclusive and supportive culture for our people to grow and develop in their careers. Our employees proudly work and serve our communities from our headquarters in Shelton, CT, across the United States and around the globe.

Hubbell Utility Solutions

Hubbell Utility Solutions (HUS) enable the grid to conduct, communicate and control energy across utility applications. HUS provides the critical components that allow the grid to reliably transmit and distribute energy, as well as the communications and controls technologies to make the grid smarter and more flexible.

Hubbell Incorporated, its subsidiaries and affiliates, is an EO Employer AA : M / F / Veteran / Disability. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender identity or any other protected class.

The above summary of position responsibilities and requirements is not intended, and should not be construed, to be an exhaustive list of duties, skills, efforts, physical requirements, or working conditions associated with the position. It is intended to be an accurate reflection of those principal position elements essential for making decisions related to position performance, employee development, and compensation.