Event Planning Assistant

Event Planning Assistant

Are you passionate about local food systems, sustainable agriculture, community building, and event planning? Are you interested in creating impactful events that bring together Utah's agricultural producers, food and ag organizations, small businesses and community members? Looking for hybrid part time work with flexible hours and getting to travel around Utah? Read on!

This position supports event planning for Utah's Transition to Organic Partnership Program (TOPP) within USU Extension. TOPP works to expand and connect organic producers in Utah by building community and offering technical assistance through field days, farm tours, workshops, and webinars. The Event Planning Assistant will work with the Organic Outreach Coordinator to plan, coordinate, and deliver up to 20 events and webinars before the program concludes in September 2026.

We're looking for someone organized, detail-oriented, adaptable, and familiar with event planning, community building, local food systems, and sustainable agriculture. This hybrid role includes remote planning, occasional in-person meetings, and travel for events. Flexibility to work some evenings, weekends, and occasional overnight trips (12 per month) is required. Workload will vary, with heavier hours during events and lighter weeks in between, scheduled well in advance. Ideal candidate would live in the Salt Lake City area or be willing to commute regularly, and be able to start in October 2025.

Responsibilities include :

• Meet with and report to the Organic Outreach Coordinator weekly
• Assist with planning, coordinating, and executing events from start to finish
• Manage event timelines, checklists, and task tracking
• Support in event location planning including communication with venues, catering, and equipment rentals
• Create and monitor registration and manage attendee communication
• Help prepare event materials such as signage, name tags, and agendas
• Assist with event marketing and outreach, including copywriting and promotional materials
• Attend all events and provide on-site support during events (registration, set-up, tear-down, attendee assistance)
• Provide webinar support for online events
• Track expenses and supply needs
• Maintain accurate records, hourly tracking, and travel expenses

Qualifications include :

Along with the online application, please attach :

Minimum $18 / hr

Work Environment : This position is primarily remote work but periodic in-person meetings and regular travel and event attendance required. Work may occasionally take place at event sites, farms, or partner locations. The role requires flexibility to adjust to varying schedules, including some evenings, weekends, and overnight travel during events.

Physical Demands : Ability to sit or stand for extended periods. Ability to lift, carry, and move materials or equipment as needed for events. Regular use of a computer and other standard office equipment. Ability to travel in car for extended periods

Mental Demand : Ability to manage multiple projects and shifting priorities in a fast-paced environment. Strong attention to detail and organizational skills. Ability to self motivate and stay on task. Effective communication and collaboration with diverse groups of people.

Founded in 1888, Utah State University is Utah's premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State's 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah's counties.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies' long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service.

Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university's ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu.

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and / or USU's non-discrimination policies :

Matthew Pinner

Executive Director

Civil Rights & Title IX Office

matthew.pinner@usu.edu

435-797-1266 | Old Main Rm. 401D

1400 Old Main Hill, Logan, UT 84322

Cody Carmichael

Title IX Coordinator

cody.carmichael@usu.edu

435-797-1266 | Old Main Rm. 402D

1400 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit crtix.usu.edu or contact :

U.S. Department of Education

Denver