Grants and Contracts Administrator

Grants And Contracts Administrator

The Grants And Contracts Administrator provides professional support for pre-award and / or post-award activities relating to grant and contract proposals and funding within a department or unit. Pre-award activities include research, preparing applications, and editing proposals. Post-award activities include compliance monitoring, payment processing, and salary allocations. Performs work with moderate guidance and utilizes knowledge of University and business drivers. This position is eligible for a hybrid work schedule.

Responsibilities include :

• Working with faculty and program staff, and other administrators to advise on, plan, and manage financial aspects of sponsored project proposal preparation and submission including budgeting and subcontracting.
• Performing compliance review of all proposals for adherence to university, agency, and federal requirements.
• Coordinating active grant management activities, including submission of progress reports, non-competing applications, amendments, technical reports, just-in time submissions, no-cost extensions, agency required re-budgeting, carry-over requests, Data Use Agreements, and Material Transfer Agreements.
• Communicating and collaborating with URA to facilitate smooth transition throughout the full grant life cycle.
• Advising faculty, program staff, procurement specialists, and other administrators on policies and procedures for fulfilling all aspects of the procurement process including purchasing, internal requisition, and personal and travel reimbursement.
• Performing financial accounting, including financial projections, account closing and account reconciliation.
• Providing professional support as a primary account administrator for account owners, primarily faculty, in an intensive customer service environment.
• Analyzing and preparing budgets, creating accounts, and working with the financial accounting system to allocate, authorize, monitor, and control expenses.
• Managing gift and endowment accounts, departmental operating accounts, and faculty unrestricted research accounts.
• Handling straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
• Preparing summaries of grants and effort allocations for Principal Investigators, meeting with them and responding to their questions. Coordinating with other departments / units / divisions regarding multi-investigator grants. Serving as department contact for annual audits and agency site visits.
• Performing other related work as needed.

Minimum qualifications include a college or university degree in a related field and 2-5 years of work experience in a related job discipline. Preferred qualifications include previous experience with financial services or sponsored projects, knowledge of Federal Circulars applicable to universities, experience with systems used to manage grant submissions, and working knowledge of University systems such as AURA, Oracle, Orbit, and Workday.

Preferred competencies include strong computer skills, excellent attention to detail, budgeting and financial accounting skills, time management skills, excellent interpersonal skills, flexibility and adaptability, understanding and interpreting university, federal and non-federal grants and contract guidelines, policies, and procedures, multitasking and managing multiple projects, maintaining strict confidentiality, and working effectively as a part of a team.