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Accounts Payable Manager
Accounts Payable ManagerLiberty Jobs • Philadelphia, PA
Accounts Payable Manager

Accounts Payable Manager

Liberty Jobs • Philadelphia, PA
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Job Details :

Legal Accounts Payable Manager - Center City - $80-100k - In office 5x per week

  • Prior / current law firm / legal industry experience is required!

Well-established and reputable law firm is seeking a highly organized and detail-oriented  Accounts Payable Manager  to join their accounting team.

Position Overview :

The Accounts Payable Manager will be responsible for overseeing all aspects of the firm's accounts payable function, ensuring timely and accurate processing of invoices, managing vendor relationships, and maintaining compliance with firm policies and accounting principles. This role requires strong leadership skills, a thorough understanding of accounts payable processes, and the ability to work effectively in a fast-paced environment.

Responsibilities :

  • Manage the entire accounts payable cycle, from invoice receipt to payment disbursement.
  • Ensure accurate and timely processing of vendor invoices, employee expense reports, and other payment requests.
  • Verify the accuracy of invoices, including proper coding, documentation, and approvals.
  • Match invoices with purchase orders and receiving documents to ensure accuracy.
  • Prepare and process electronic payments (ACH, wire transfers) and checks.
  • Maintain accurate and up-to-date vendor records, including contact information and payment terms.
  • Reconcile vendor statements and resolve any discrepancies or issues.
  • Respond to vendor inquiries and maintain strong vendor relationships.
  • Implement and maintain accounts payable policies and procedures to ensure efficiency and internal controls.
  • Prepare and analyze accounts payable reports, including aging reports and cash flow projections.
  • Assist with month-end and year-end closing processes, including preparing accruals and reconciliations.
  • Ensure compliance with relevant tax regulations and reporting requirements 1099 forms).
  • Supervise and mentor accounts payable staff, including training, performance management, and workload delegation.
  • Identify opportunities for process improvements and implement automation to streamline accounts payable workflows.
  • Collaborate with other departments, such as purchasing and finance, to ensure efficient operations.
  • Assist with internal and external audits by providing necessary documentation and support.
  • Handle escalated accounts payable issues and resolve them effectively.
  • Maintain confidentiality of financial information.
  • Perform other related duties as assigned.

    • Qualifications :

  • Bachelor's degree in Accounting, Finance, or a related field.
  • Experience in accounts payable - prior supervisory experience is a plus
  • Previous experience in a law firm environment is required.
  • Strong understanding of accounting principles and accounts payable best practices.
  • Proficiency in accounting software and ERP systems; experience with legal-specific financial systems Aderant, Elite, SAP) is a plus.
  • Advanced proficiency in Microsoft Excel, including pivot tables and data analysis.
  • Excellent organizational skills and attention to detail.
  • Strong analytical and problem-solving skills.
  • Excellent verbal and written communication and interpersonal skills.
  • Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
  • Demonstrated leadership and team management abilities.
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