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Clinic Administrative Assistant

Clinic Administrative Assistant

Fresenius Medical Care Holdings, Inc.Denver, CO, US
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PURPOSE AND SCOPE : Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment. PRINCIPAL DUTIES AND RESPONSIBILITIES :

  • Under direct / close supervision, performs a variety of basic and routine clerical and secretarial duties.

These may include but are not limited to :

  • Preparing and typing routine correspondence, form letters and reports
  • Answering telephone & routing calls to the appropriate person,
  • Greeting visitors and patients as applicable and conducting them to the appropriate location or person as needed.
  • Setting up and maintaining filing systems and basic databases as applicable.
  • Completing forms and reports as required by the various company offices and outside vendors and agencies.
  • Recording the minutes of meetings and providing the resulting documents as necessary.
  • Making copies of correspondence and other printed matter as required by manager.
  • Preparing purchase orders using the appropriate software application.
  • Assisting with department / facility accounts receivable and accounts payable functions and responsibilities as needed.
  • Distributing incoming mail.
  • Maintaining calendar and daily schedules.
  • Scheduling appointments & arranging meetings.
  • Maintaining inventory of the necessary office forms and supplies.
  • Assisting with various basic personnel administrative functions as needed.
  • Acting as backup to other clerical personnel in office as needed.
  • Assists in the collection of Patient Statistical Profile and Continuous Quality Improvement Data.
  • Assists with month-end reporting requirements
  • Assists in auditing records for ongoing compliance with medical records standards.
  • Maintains accurate records of hospitalization, patient travel, etc.
  • to facilitate coordination of patient scheduling, ancillary testing, etc. + Prepares medical records for facsimile or mail related to travel, transplant, disability and others. + Organizes travel for patients by contacting and providing requested medical records. + Coordinates with transient patient paperwork. + Coordinates transfer placements and confirmations along with Clinical Manager. + Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning. + Assist with medical appointment referrals and scheduling. + Assist with transportation coordination and referrals.

  • Ensures data entry has been completed for Crown Web.
  • Related to ESRD 2728.

    ESRD 2746 and PART.

  • Other duties as assigned. Additional responsibilities may include focus on one or more departments or locations.  See applicable addendum for department or location specific functions.   PHYSICAL DEMANDS AND WORKING CONDITIONS :
  • The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians.
  • The position may require travel between assigned facilities and various locations within the community.

    The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels.  May be exposed to infectious and contagious diseases / materials EDUCATION :

  • High School Diploma required EXPERIENCE AND REQUIRED SKILLS :
  • Minimum 6 months relevant experience without a degree - 0-6 months experience with an Associate degree or secretarial school.
  • Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred.
  • Good verbal communication skills.

  • Pleasant telephone manner. EO / AA Employer : Minorities / Females / Veterans / Disability / Sexual Orientation / Gender Identity The rate of pay for this position will depend on the successful candidate’s work location and qualifications, including relevant education, work experience, skills, and competencies. Hourly Rate : $16.00 - $27.00 Benefit Overview : This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave. Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws. EOE, disability / veterans
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